Synchronization of communication channels (Slack, email, project tool)

Purpose

1.1. Synchronize real-time messages, notifications, files, and discussions across communication platforms (e.g., Slack, email, project management tools) to ensure seamless collaboration within animation studios.
1.2. Enable automated handoff of updates, task assignments, feedback, approvals, and asset sharing between channels to minimize communication gaps, avoid duplicative work, and foster cross-functional transparency for animation projects.
1.3. Allow creative, production, managerial, and client teams to receive critical alerts, project milestones, asset versions, or client feedback in their preferred channels automatically, ensuring all stakeholders stay aligned.

Trigger Conditions

2.1. New message or file posted in Slack channel related to a project.
2.2. Incoming email from a specific client, studio department, or with defined keywords (e.g., “storyboard,” “revision required”).
2.3. Status change or comment on a project management card/task (e.g., "Ready for Review" in Asana).
2.4. Scheduled triggers for daily summary digests or deadline reminders.
2.5. External webhook events from file servers or creative asset management platforms signaling new uploads or approvals.

Platform Variants

3.1. Slack
• Feature: Incoming/Outgoing Webhooks
– Configure to listen for messages in a production channel and send to email/project tool.
• API: conversations.history, chat.postMessage
– Fetch and propagate messages or updates.

3.2. Gmail
• Feature: Filters & Forwarding
– Auto-forward emails meeting criteria to Slack/webhook.
• API: Gmail API (Users.messages.list, Users.messages.send)
– Sync new messages to team channels.

3.3. Outlook/Office 365
• Feature: Flow rules
– Route specific emails or calendar invites to Slack/project management channels.
• API: Microsoft Graph /mailFolders/inbox/messages
– Pull new communication for cross-platform sync.

3.4. Microsoft Teams
• Feature: Connectors/Bots
– Deliver Slack/project management updates into Teams conversations.
• API: /chats, /messages
– Read and write chat/event messages.

3.5. Asana
• Feature: Webhooks
– Notify on task status changes to email/Slack.
• API: /tasks, /stories
– Push and fetch project activity updates.

3.6. Jira
• Feature: Automation rules
– Alert on ticket transitions/comments.
• API: /issue/{issueIdOrKey}/comment
– Sync comments/discussions.

3.7. Trello
• Feature: Board/webhook integration
– Mirror card movements/updates to other channels.
• API: /boards, /cards, /actions
– Fetch or push status/activity.

3.8. Basecamp
• Feature: Campfire/Webhook notifications
– Announce project events across platforms.
• API: /buckets/{id}/chats
– Relay chat updates.

3.9. Monday.com
• Feature: Automations
– Trigger external notifications on project changes.
• API: boards, items
– Sync item/activity data.

3.10. ClickUp
• Feature: Automations & Webhooks
– Notify Slack/email on doc/task changes.
• API: task, list
– Pull for changes and relay.

3.11. Notion
• Feature: Database sync, integration
– Push new comments/page edits to communication channels.
• API: /databases, /pages
– Fetch changes and automate alerts.

3.12. Discord
• Feature: Webhooks/Bots
– Post updates from project tool/email.
• API: /channels/{channel.id}/messages
– Send/receive messages for sync.

3.13. Zoho Mail
• Feature: Email filters and integration
– Forward key emails to project tool/Slack.
• API: /messages, /send
– Automate message delivery.

3.14. Atlassian Confluence
• Feature: Page update notifications
– Announce documentation edits in Slack/email.
• API: /content, /notification
– Trigger on page activity.

3.15. Google Chat
• Feature: Webhooks
– Push project/Slack/email updates into chats.
• API: /spaces/messages
– Receive and mirror events.

3.16. Mattermost
• Feature: Outgoing webhooks
– Mirror messages/events from project/email channels.
• API: /posts
– Write or fetch messages.

3.17. Zendesk
• Feature: Ticket event triggers
– Alert production teams on client queries.
• API: /tickets, /notifications
– Relay support info across tools.

3.18. Smartsheet
• Feature: Alerts & Actions
– Push changes/comments to Slack/email.
• API: /sheets, /rows
– Extract and sync data.

3.19. Airtable
• Feature: Automation triggers
– Alert studio on new project records.
• API: /records
– Fetch updates for sync.

3.20. Wrike
• Feature: Workflow automation
– Route project comms to Slack/email.
• API: /tasks, /comments
– Automate trigger-based comms.

Benefits

4.1. Eliminates manual cross-posting, saving time and reducing oversights.
4.2. Ensures rapid, centralized awareness for all project stakeholders, improving agility.
4.3. Maintains a history of communication and decisions regardless of platform, supporting project compliance and traceability.
4.4. Reduces risk of missed deadlines or feedback due to information silos or fragmented messaging.
4.5. Streamlines creative workflows, supporting faster review cycles and client iteration.