Auto-distribute documents, plans, or blueprints to relevant teams

Purpose

1.1. Automatically deliver project documents, technical plans, and engineering blueprints to designated agricultural engineering teams to ensure timely collaboration, efficient version control, and seamless information flow across in-field and office staff, subcontractors, and compliance officers for all agriculture-related professional service projects.
1.2. Ensure dissemination to relevant parties based on project phase, location, job function, and document type, to minimize manual oversight, prevent miscommunication, and maintain archival records for compliance and retrievability.

Trigger Conditions

2.1. New document, plan, or blueprint is uploaded or updated in a central repository (cloud storage, project management platform, or document management system).
2.2. Change detected in project status or team assignment in project tracking tools.
2.3. Manual trigger via command in team chat or admin dashboard.
2.4. Scheduled time-based distribution (e.g., end of phase reviews, shift start).

Platform Variants

3.1. Microsoft SharePoint
• Feature/Setting: Document library webhook to monitor uploads; use “Send Document” API for team group.
3.2. Google Drive
• Feature/Setting: Watch for file changes in folders via “Files: Watch” API; use “Permissions: Create” to share.
3.3. Dropbox
• Feature/Setting: Configure “/files/list_folder/” webhook; “/sharing/add_file_member” for targeted distribution.
3.4. Autodesk BIM 360
• Feature/Setting: Use “Project Files – Data Connector” to trigger on plan update; route via “Issues API.”
3.5. Box
• Feature/Setting: Setup folder “Webhook”; distribute with “Collaborations API.”
3.6. Slack
• Feature/Setting: Listen for file uploads in channels; push via “files.upload” and “conversations.invite.”
3.7. Microsoft Teams
• Feature/Setting: Use “Graph API – /chats/messages” to deliver docs to team chats; trigger with SharePoint alerts.
3.8. Asana
• Feature/Setting: Monitor “attachments” in task API; comment with file link to assignees.
3.9. Trello
• Feature/Setting: Watch for new attachments on cards; auto-share with “cardMembers” via notification.
3.10. Monday.com
• Feature/Setting: Board “Files” column trigger; distribute using “item_id” via “files.add_file_to_column.”
3.11. Procore
• Feature/Setting: Use “Documents Webhook” for file changes; route using “Distribution List API.”
3.12. Cisco Webex
• Feature/Setting: Listen for file posts; use “Create Message in Room” API to distribute.
3.13. Gmail
• Feature/Setting: Watch inbox for attachments; send via “Gmail API – send.”
3.14. Outlook 365
• Feature/Setting: Monitor “driveItem” changes with Graph API; distribute with “/sendMail.”
3.15. SAP Document Management
• Feature/Setting: Use DMS “Change Documents” BAPI; trigger distribution with “Send Document Link.”
3.16. Egnyte
• Feature/Setting: File upload webhook; use “Permissions.Add” API for team shares.
3.17. Notion
• Feature/Setting: Watch for file property updates; notify teams via “comments.create.”
3.18. JIRA
• Feature/Setting: Issue “attachment” added event; distribute via “@mentions” or comment API.
3.19. Smartsheet
• Feature/Setting: “Attachment Added” event; use “Share Sheet” or “Send Row” action.
3.20. Zoho WorkDrive
• Feature/Setting: Upload webhook in Team Folders; use “Add Member” or “Share Link” API for distribution.

Benefits

4.1. Eliminates manual routing and reduces administrative workload.
4.2. Ensures the right stakeholders have instant and reliable access to critical documents.
4.3. Reduces errors due to outdated or missing plans.
4.4. Improves compliance with documentation and audit trails.
4.5. Accelerates communication and project delivery for agricultural engineering teams.