Communication & CollaborationPurpose
1. Automate notifications to team members or clients when files are uploaded, modified, or deleted in shared repositories or project folders.
2. Automates stakeholder awareness for design revisions, compliance documents, or contractor deliverables.
3. Supports real-time, automated collaboration and prevents missed documentation updates in architectural projects.
4. Automates audit trail maintenance for file handling, enhancing transparency and accountability.
Trigger Conditions
1. File uploads to designated folders or project directories.
2. File renaming, modifications, or replacements detected.
3. File deletions or movements between collaboration spaces.
4. Access permission changes or shared link creation.
Platform Variants
1. Microsoft Teams
- Feature/Setting: Use ‘Incoming Webhook’. Configure channel to automate notification posting for file activity triggered in SharePoint or Teams Files.
2. Slack
- Feature/Setting: ‘Files.upload’ API with event subscriptions enabled for file_changed and file_created to automate channel notifications.
3. Google Chat
- Feature/Setting: ‘Spaces.messages.create’ API automated by Drive file activity triggers.
4. Twilio SMS
- Feature/Setting: Configure SMS programmable API to automatedly send texts when a change in Google Drive or Dropbox is detected.
5. SendGrid
- Feature/Setting: Mail Send API automated by file events to notify external clients via email.
6. Gmail
- Feature/Setting: Use ‘Send email’ automation via Google Apps Script or Gmail Add-ons based on Drive trigger.
7. Outlook
- Feature/Setting: ‘Send an email’ automated via Microsoft Power Automate on SharePoint or OneDrive updates.
8. Discord
- Feature/Setting: Webhook URL configured to automate notifications to relevant channels for file activity.
9. WhatsApp (via Twilio)
- Feature/Setting: Twilio WhatsApp API automated to push updates on file changes as templated messages.
10. Asana
- Feature/Setting: ‘Task comment’ automation or ‘Project update’ via API on file change detection; alerts team members.
11. Trello
- Feature/Setting: Automated ‘card comment’ using Trello API triggered by file uploads to linked attachments.
12. Monday.com
- Feature/Setting: ‘Create update’ or notification automation, triggered by file column changes via API.
13. Dropbox
- Feature/Setting: ‘Files/list_folder/longpoll’ API automates detection of changes, then notifies via chosen channel.
14. Google Drive
- Feature/Setting: ‘Changes.watch’ API automates webhook notifications for file modifications, renames, uploads.
15. Box
- Feature/Setting: ‘Webhook triggers’ automate push notifications for file events to communication platforms.
16. SharePoint
- Feature/Setting: Event receivers or Microsoft Graph API automated to notify on library updates.
17. Basecamp
- Feature/Setting: Automated Ping or message to relevant group via API when new files uploaded.
18. Notion
- Feature/Setting: ‘Database update’ automation with API; sends notifications for file changes in linked pages.
19. Jira
- Feature/Setting: ‘Issue comment’ or ticket update—automated by file triggers via Jira API.
20. Zapier
- Feature/Setting: Automated workflow setup triggers custom notifications on file modifications in hundreds of integrated apps.
21. Airtable
- Feature/Setting: ‘Automation: send email/action’ upon attachment field change, automated via Airtable Automations.
22. Pipedream
- Feature/Setting: Automated workflow creation for file events across supported file-sharing services; pushes updates.
Benefits
1. Automates collaboration, keeping all stakeholders instantly informed of critical documentation updates.
2. Prevents delays associated with manual file update checks, automating workflow continuity.
3. Enhances automated project transparency, accountability, and compliance for architecture professionals.
4. Automates reduction in human error and missed communications tied to file handling.
5. Streamlines project workflows by automatedly posting status changes in real time, increasing operational efficiency.