Systematic updates to website and digital collections

**Purpose**

1.1. Automate systematic updates of website content and digital collections, ensuring all historical society assets remain current, accurate, and accessible.
1.2. Automates distribution and publishing of new archival information, event announcements, media galleries, and member contributions to a unified digital presence.
1.3. Enables automated content workflows to keep historians, members, and the public informed in real time, maximizing audience engagement.
1.4. Supports version control, automating content synchronization across web pages, social feeds, newsletters, and digital collection platforms for heritage communication.

**Trigger Conditions**

2.1. New artifact, document, or multimedia asset added to the collection management system.
2.2. Scheduled events, anniversaries, or exhibitions requiring content refresh.
2.3. Administrator or curator initiates an update workflow via dashboard or mobile app.
2.4. Automated monitoring recognizes outdated information or expiring content.
2.5. Third-party news or partner site publishes contextually relevant updates.

**Platform Variants and Configuration**

3.1. WordPress
• Feature/API: REST API Content Endpoint — automate posts/pages publishing via POST requests.
3.2. Drupal
• Feature: JSON:API module — automates content node updates by PATCH calls.
3.3. Contentful
• Feature: Content Management API — automate entry publishing via POST /entries and PUT /publish.
3.4. Wix
• Feature: Corvid by Wix HTTP Functions — triggers automated updates to site pages.
3.5. Squarespace
• Feature: API POST to /pages/{id} — automate site content updates.
3.6. Shopify
• Feature: Admin API — automates collection and page updates via /admin/api/pages.json.
3.7. Webflow
• Feature: CMS API — automate item updates in collections with /collections/{collection_id}/items.
3.8. SharePoint Online
• Feature: REST API — automate updating list items and site pages.
3.9. Google Sites
• Feature: Google Apps Script — automates page creation and content push.
3.10. Omeka
• Feature: REST API — automate item and exhibit publishing.
3.11. TMS Collections (Gallery Systems)
• Feature: WebAPI — automate object updates and metadata synchronization.
3.12. Airtable
• Feature: API PATCH — automatedly push updates from records to website CMS.
3.13. Zapier
• Feature: Multi-step zaps — automate cross-platform updates between archives, site, and mailers.
3.14. Mailchimp
• Feature: Campaign Builder API — automate newsletter content based on new collection items.
3.15. Constant Contact
• Feature: V3 API Content Blocks — automate automated distribution of updates.
3.16. Facebook Pages API
• Feature: /page-id/feed — automate posting collection updates to social.
3.17. Twitter/X API
• Feature: POST statuses/update — automate historic content sharing.
3.18. Microsoft Teams
• Feature: Incoming Webhook — automate team notification of updated collections.
3.19. Slack
• Feature: Chat.postMessage API — automated alerts for staff about new/updated content.
3.20. Trello
• Feature: Cards API — automate creation of workflow cards for content updates.
3.21. Notion
• Feature: API POST /pages — automate logs and versioning of collection updates.
3.22. HubSpot CMS
• Feature: CMS API — automate updates of heritage-focused landing pages.
3.23. Smartsheet
• Feature: API — automate scheduling and completion tracking for communication tasks.

**Benefits**

4.1. Automation of content updates reduces manual workload and error-prone interventions.
4.2. Automates outreach across web, email, and social channels, ensuring communications consistency.
4.3. Automated scheduling enables timely promotion of historical milestones and exhibitions.
4.4. Maintains accuracy and trust by automating version control and audit-trails.
4.5. Automatedly increases member engagement through real-time, multi-platform content distribution.
4.6. Automates compliance with accessibility and preservation standards for all published digital assets.