Scheduled reminders for board or committee meetings

Purpose

1 Automate scheduled reminders for board or committee meetings in architects associations to eliminate manual follow-ups, minimize missed meetings, and enhance member engagement.

2 Ensures all board/committee members receive timely, automated reminders through multi-channel communication, supporting regulatory and record-keeping requirements.

3 Automates cross-platform notifications, personalized for recipients and adaptable for recurring, one-off, or emergency meetings.

4 Optimizes internal workflow by triggering automated logging and feedback collection after reminders are sent.

Trigger Conditions

1 Event-based automation: Reminder is triggered X days/hours prior to a scheduled meeting as registered in a centralized calendar or management system.

2 Conditional automation: Only triggers for members marked as attending or for all stakeholders when mandatory attendance is set.

3 Recurrence automation: Supports recurring meeting schedules (weekly, monthly, ad-hoc) for automated reminder cycles.

4 Modification automation: If a meeting time or location is updated, automates sending revised reminders to all invitees.

5 Manual override: Allows event owner to trigger an on-demand reminder automation push.

Platform Variants

1 Google Calendar API

• Feature/Setting: Calendar event triggers with automated "reminder notifications" configuration; set via API push notifications at custom intervals.

2 Microsoft Outlook Graph API

• Feature/Setting: Automated event-based reminder emails using calendar webhook subscriptions; configure notifications logic for recipients.

3 Slack API

• Feature/Setting: Automates channel/user direct message reminders via Scheduled Messages endpoint; integration for real-time team alerts.

4 Twilio SMS

• Feature/Setting: Automated SMS automation using Messaging Service; configure "Reminders" keyword templates and scheduled sends via API.

5 SendGrid API

• Feature/Setting: Email automation through Marketing Campaigns API; set up scheduled campaigns or transactional template triggers.

6 Zoom API

• Feature/Setting: Automated meeting reminders sent via "meeting participant reminder" endpoint configurable by meeting ID.

7 Microsoft Teams API

• Feature/Setting: Scheduled bot notifications or messages to channels/users with Graph API automation triggers.

8 WhatsApp Business API

• Feature/Setting: Automates templated reminder messages via scheduled notification endpoint; supports group or individual automation.

9 Discord Webhooks

• Feature/Setting: Automatedly sends reminder notifications to specific channels using scheduled webhooks.

10 Asana API

• Feature/Setting: Task-automation with reminder comment triggers or due-date approaching webhook events.

11 Trello API

• Feature/Setting: Card due-date automation; sends board reminders via webhook or automation power-ups (Butler).

12 Salesforce Process Builder

• Feature/Setting: Automated email/SMS reminders via scheduled process automation configured with record triggers for meetings.

13 Zoho CRM Workflow

• Feature/Setting: Setup automated reminders using workflow automation rules—schedule time-based triggers for contacts.

14 Pipedrive Automations

• Feature/Setting: Automatedly sends notification or email to contacts for meeting events using workflow automator.

15 HubSpot Workflows

• Feature/Setting: Create time-based workflow automation for reminder emails/SMS/notifications tied to meeting properties.

16 Mailgun API

• Feature/Setting: Automates sending reminder emails using scheduled sending API parameter; supports batch automation.

17 Monday.com Automations

• Feature/Setting: Board automator for scheduled reminders using "When date arrives, notify" automation feature.

18 ClickUp Automation

• Feature/Setting: Date/time automator; schedules reminder tasks or comments ahead of meeting events.

19 Notion API

• Feature/Setting: Automatedly creates event reminders via scheduled database trigger to email/in-app notification.

20 ZoomInfo Workflows

• Feature/Setting: Triggers automated outreach via integrated workflow automation opted around scheduled board meetings.

Benefits

1 Automates administrative routines, saving staff time and effort.

2 Automatedly increases board member engagement and attendance rates.

3 Minimizes miscommunication with fully automated, multi-channel reminders.

4 Ensures compliance, audit-trail, and consistency through automation of reminders.

5 Scales easily—adding/removing recipients is automatable in most platforms.

6 Improves accountability and professionalism with timely, seamless communication automating routine engagement tasks.