Automated survey delivery and collection for events and feedback

Purpose

1.1. Automate the process of delivering, collecting, and analyzing event feedback and engagement surveys for music college events, guest lectures, recitals, open days, orientation, and masterclasses.
1.2. Ensures every attendee, student, or participant receives a personalized survey automatically after participation or event conclusion.
1.3. Automates reminders to non-respondents, aggregates responses for reporting, and integrates feedback into academic and administrative systems.
1.4. Enables data-driven decision-making for program improvements, event planning, and academic delivery.

Trigger Conditions

2.1. Automatedly triggered by event calendar conclusion (e.g., concert end time, seminar finish).
2.2. Automates when students are marked present in attendance tracking systems.
2.3. Automates based on post-event CRM data sync or manual initiation by event coordinators.
2.4. Automates after ticket scan or check-in at venue doors using QR/NFC systems.
2.5. Automates via manual batch upload of participant lists.

Platform Variants

3.1. Typeform
• Feature: Webhook trigger.
• Configuration: Automate survey dispatch when webhook receives event conclusion.
3.2. Google Forms
• Feature: Google Apps Script “onFormSubmit”.
• Configuration: Automates personalized follow-ups after form submission.
3.3. SurveyMonkey
• Feature: SurveyMonkey API v3 – “Create Collector”, “Send Invitation”.
• Configuration: Automatedly generates unique survey invites for each attendee.
3.4. Microsoft Forms
• Feature: Power Automate integration.
• Configuration: Automate survey invitations via email and Teams message.
3.5. Qualtrics
• Feature: API Workflow.
• Configuration: Automates distribution and response retrieval using event triggers.
3.6. Twilio SendGrid
• Feature: “Send Email” API.
• Configuration: Automate survey email send to list of attendees.
3.7. Twilio SMS
• Feature: “Messages API”.
• Configuration: Automator sends SMS surveys post-event to registered participants.
3.8. Slack
• Feature: Incoming Webhook.
• Configuration: Automatedly posts survey link to event channels.
3.9. WhatsApp Business API
• Feature: Message Template Send.
• Configuration: Automate survey message send after event tag is set.
3.10. Outlook 365
• Feature: Graph API – “SendMail”.
• Configuration: Automate personalized email survey invitation.
3.11. HubSpot
• Feature: Workflow Automation.
• Configuration: Automates survey send after contact property update (event attended).
3.12. Salesforce
• Feature: Process Builder/Flow Automation + Surveys.
• Configuration: Automate survey invites linked to event campaigns.
3.13. Mailchimp
• Feature: Campaign API, Automated Triggers.
• Configuration: Automate survey campaign to segmented lists post-event.
3.14. Eventbrite
• Feature: Webhooks/“Order Completed” Trigger.
• Configuration: Automator sends follow-up survey to attendees.
3.15. Zoom
• Feature: Webinar Completed Webhook.
• Configuration: Automate survey send post-webinar.
3.16. Airtable
• Feature: Automation “Upon record update”.
• Configuration: Automates survey send when Event record status set to “Completed”.
3.17. Calendly
• Feature: Event Completion Webhook.
• Configuration: Automated survey send when meeting is over.
3.18. Moodle
• Feature: Web Services/Plugin.
• Configuration: Automate survey delivery to students enrolled in event modules.
3.19. Jotform
• Feature: API/AutoResponder.
• Configuration: Automates survey email upon Jotform submission or attendance log.
3.20. Pabbly Connect
• Feature: Workflow Automation.
• Configuration: Automates multi-channel survey delivery based on event source.
3.21. Zoho Survey
• Feature: API/Workflow.
• Configuration: Automate survey send and automate data sync to Zoho CRM.
3.22. Monday.com
• Feature: Automation “when status changes”.
• Configuration: Automates survey send when task/event status marked “done”.
3.23. Google Chat
• Feature: Incoming Webhooks.
• Configuration: Automatically distribute survey links in group chats.

Benefits

4.1. Automates survey distribution, increasing feedback response rates.
4.2. Reduces staff/admin time spent on manual outreach or reminders.
4.3. Enables automators to collect standardized data for benchmarking and continual improvement.
4.4. Prevents follow-up gaps by automated reminders and escalations.
4.5. Supports real-time insight into student and attendee satisfaction.
4.6. Automates integration of feedback into reporting, dashboards, and CRM systems for actionable intelligence.
4.7. Ensures privacy and compliance by automating opt-out and consent management.
4.8. Scalable to hundreds or thousands of contacts without manual bottlenecks.
4.9. Automates handling of cross-platform communication (email, SMS, chat, apps).
4.10. Empowers event organizers and administrators to focus on analysis and action, not distribution logistics.