Event or webinar invitation automation

Purpose

1.1. Automate sending event or webinar invitations to targeted participants in adult education, ensuring personalized, timely outreach via email, SMS, calendar invite, or in-app notification.
1.2. Reduce manual effort for recurring webinars, info sessions, and professional development events; centralize communication and track engagement.
1.3. Integrate with attendee registration, reminders, follow-ups, and analytics for ongoing improvement and regulatory compliance in continuing education communications.

Trigger Conditions

2.1. Addition of a new event or webinar to course catalog/calendar.
2.2. Upload or update of participant lists or CRM audience updates.
2.3. When registration opens or event changes status to "available."
2.4. Upon a recurring schedule (weekly/monthly event reminders).
2.5. Responses or completion of prerequisite courses/program milestones.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Messaging API, Configure SMS send with template, set to trigger on new event record.
3.2. SendGrid
• Feature/Setting: /mail/send API, Construct dynamic templates and automate batch sends upon event data upload.
3.3. Outlook 365
• Feature/Setting: Calendar API, Configure auto-creation of Outlook event invites to distribution lists.
3.4. Google Calendar
• Feature/Setting: Google Calendar Events API, Setup automated event creation and invitations to contact groups.
3.5. Mailchimp
• Feature/Setting: Campaigns API, Create an automated email campaign draft on trigger, schedule send.
3.6. Zoom
• Feature/Setting: Webinar Registration API, Automate webinar generation and send invitation links to attendees.
3.7. Microsoft Teams
• Feature/Setting: Graph API, Program Meetings Schedule, auto-send invites upon course event creation.
3.8. Slack
• Feature/Setting: Chat.PostMessage API, Auto-message targeted channels or user groups when new event is scheduled.
3.9. HubSpot
• Feature/Setting: Workflows, Trigger contact-based workflow for invitation emails based on list enrollment.
3.10. Salesforce
• Feature/Setting: Process Builder/Flow, Automate participant list segmentation and trigger email invites.
3.11. ActiveCampaign
• Feature/Setting: Automations, Create event invitation workflow triggered by tag or segment update.
3.12. Eventbrite
• Feature/Setting: Event Creation/Invitation API, Auto-publish events, trigger email send to selected contacts.
3.13. WhatsApp Business API
• Feature/Setting: Message Template, Schedule bulk RSVP requests on event triggers.
3.14. Facebook Messenger API
• Feature/Setting: Send API, Push personalized event invitations to Messenger subscribers.
3.15. Pipedrive
• Feature/Setting: Activity API, Auto-generate event tasks for contacts, send reminders/invites.
3.16. Kajabi
• Feature/Setting: Email Sequence Trigger, Start sequence based on event publish or registration window.
3.17. ZoomInfo
• Feature/Setting: List Export/Enrichment, Push new audience into invite workflow on event creation.
3.18. Webex Meetings
• Feature/Setting: XML API, Auto-schedule meetings/webinars and invite participant lists.
3.19. Airmeet
• Feature/Setting: API/Webhook, Trigger instant participant invite message for new virtual sessions.
3.20. Constant Contact
• Feature/Setting: Email Campaigns API, Configure event-triggered list selection and campaign deployment.

Benefits

4.1. Consistent, timely outreach improves attendance and engagement rates.
4.2. Reduces administrative burden; allows staff to focus on high-value activities.
4.3. Ensures multi-channel reach (email, SMS, calendar, messaging apps) for maximum accessibility.
4.4. Enables automatic tracking of open rates, responses, RSVPs for continuous improvement.
4.5. Ensures regulatory compliance and uniform branding in communication through automation.