Student milestone and ranking notification

Purpose

1.1. Automate student milestone and ranking notifications for martial arts schools, ensuring timely and consistent communication regarding student progress, rank upgrades, belt tests, and personal achievements to students, parents, and instructors.
1.2. Automatedly centralize notifications via SMS, email, mobile app, or push, streamlining recognition and engaging all school members.
1.3. Automate historical achievement tracking and ranking progression logs, making records instantly accessible for staff and students.
1.4. Automating recurring reminders for upcoming tests, missed achievements, and follow-ups after milestone completion, strengthening retention and engagement.

Trigger Conditions

2.1. When a student reaches a new rank or belt level in the database.
2.2. After instructor marks test or assessment as completed within management portal.
2.3. On reaching defined milestones: attendance streaks, competition wins, or class participation numbers.
2.4. Scheduled review of milestone data for overdue/not-acknowledged achievements.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Configure SMS API; Use Automator to send templated milestone SMS on status update.
3.2. SendGrid
• Feature/Setting: Configure Transacational Mail API; Automated email notification on rank upgrade.
3.3. Slack
• Feature/Setting: Webhook/Incoming message; Automatedly post achievement in school channel.
3.4. Microsoft Teams
• Feature/Setting: Incoming Webhook; Automator pushes group notification for new milestones.
3.5. Telegram
• Feature/Setting: Bot/SendMessage API; Automated bot message to class group.
3.6. WhatsApp Business API
• Feature/Setting: Message API; Automate milestone notifications via WhatsApp broadcast.
3.7. Discord
• Feature/Setting: Webhook; Automated notification in achievement sub-channel.
3.8. Mailgun
• Feature/Setting: Email API; Automating personalized email with ranking and message.
3.9. Pushover
• Feature/Setting: PUSH message API; Automated push notification on mobile.
3.10. Firebase Cloud Messaging
• Feature/Setting: Notification API; Automation pushes in-app milestone pop-ups.
3.11. Zoho CRM
• Feature/Setting: Workflow Rule/API; Automated notification to parent/student on milestone field update.
3.12. Salesforce
• Feature/Setting: Process Builder/API; Automating milestone-triggered email/SMS to clients.
3.13. HubSpot
• Feature/Setting: Workflow & Contact Properties; Automator sends rank update via email.
3.14. ActiveCampaign
• Feature/Setting: Automation Builder; Automatedly issue campaign after ranking event.
3.15. ClickSend
• Feature/Setting: SMS/Email API; Automated milestone alert sent to defined contacts.
3.16. Intercom
• Feature/Setting: Message Automation; Sending automated in-app/student portal message.
3.17. OneSignal
• Feature/Setting: Push Notification API; Automator triggers achievement pop-up.
3.18. Google Chat
• Feature/Setting: Webhook/API; Automated school-wide announcement.
3.19. Zendesk
• Feature/Setting: Trigger/Automation; Notify via support channel on new ranking.
3.20. Facebook Messenger
• Feature/Setting: Messenger Send API; Automated notification to students/parents via chat.

Benefits

4.1. Automating notifications increases timely recognition of student successes.
4.2. Automated milestone communication improves student engagement and parent satisfaction.
4.3. Centralizing automation saves staff time and reduces manual errors.
4.4. Automate school reputation growth through public/shared achievement notifications.
4.5. Automation enables scalable, consistent communication as school grows.