Secure document and photo sharing with families

**Purpose**

1.1. Facilitate secure, real-time sharing of documents and photos between adult day care staff and families to enhance transparency, trust, engagement, regulatory compliance, and individualized care.
1.2. Ensure sensitive personal or medical information, activity updates, and progress reports are transmitted through encrypted, auditable channels, respecting data privacy laws (e.g., HIPAA, GDPR).
1.3. Enable families to receive, access, and archive digital files (photos, progress summaries, legal documents) easily via their chosen communication method.

**Trigger Conditions**

2.1. Staff uploads new documents or photos (activity logs, care plans, event snapshots).
2.2. Family requests specific files or records.
2.3. Routine reporting cycles (daily/weekly/monthly update schedules).
2.4. Administrative instructions for major events or policy changes.
2.5. Regulatory document distribution deadlines.

**Platform Variants**

3.1. **Twilio SendGrid Email API**
• Feature/Setting: Configure dynamic templates for secure document/photo delivery; set up API key for authenticated sending.

3.2. **Dropbox API**
• Feature/Setting: Use file sharing endpoints with expiring links; apply access control for recipient folders.

3.3. **Google Drive API**
• Feature/Setting: Automate file uploads/sharing with permissions set to specific email addresses.

3.4. **Microsoft OneDrive API (Graph API)**
• Feature/Setting: Auto-generate share links restricted to designated family members; configure expiration settings.

3.5. **Box API**
• Feature/Setting: Secure shared folder invitations via granular access (viewer/upload only).

3.6. **DocuSign Rooms**
• Feature/Setting: Enable document routing to family emails for acknowledgment/consent.

3.7. **Slack**
• Feature/Setting: Create private channels for each client’s family; use file upload and message automation.

3.8. **Signal Messenger API (Unofficial/Community)**
• Feature/Setting: Automate secure MMS to family numbers for urgent or critical file/photo sharing.

3.9. **WhatsApp Business API**
• Feature/Setting: Use secure file attachment and media message endpoints to distribute updates.

3.10. **Telegram Bot API**
• Feature/Setting: Send documents/photos as direct messages to approved contacts.

3.11. **Salesforce Experience Cloud**
• Feature/Setting: Create secure portals for families; automate document uploads/notifications with permission layers.

3.12. **Zendesk Guide/Help Center**
• Feature/Setting: Host a secure, authenticated area for document download and media gallery access.

3.13. **Amazon S3 with Pre-Signed URLs**
• Feature/Setting: Temporarily grant link-based access to uploaded materials; set expiration.

3.14. **ShareFile (Citrix)**
• Feature/Setting: Automated generation of encrypted document sharing links; notification integration.

3.15. **Boxcryptor (Encryption Layer)**
• Feature/Setting: Encrypt files before uploading to popular cloud storage for extra security.

3.16. **Mailgun API**
• Feature/Setting: Transactional secure email with large file attachments to pre-approved addresses.

3.17. **AirSlate**
• Feature/Setting: Automate distribution and conditional access to care-related documents via workflow automation.

3.18. **JotForm**
• Feature/Setting: Send PDF submissions or photo uploads via encrypted email triggers to families.

3.19. **Smartsheet**
• Feature/Setting: Automated attachment workflows that notify families on new uploads in shared rows/sheets.

3.20. **Google Workspace (Gmail + Drive Integration)**
• Feature/Setting: Use add-ons to trigger secure share links to family emails based on staff actions.

3.21. **Proton Drive**
• Feature/Setting: Share end-to-end encrypted folders/files via secure email or direct download links.

3.22. **Azure Blob Storage (SAS Tokens)**
• Feature/Setting: Create limited-use share tokens for document/photo download.

3.23. **Apple iCloud Shared Albums**
• Feature/Setting: Staff adds photos to albums visible only to invited family members.

3.24. **Evernote Business API**
• Feature/Setting: Notebooks auto-shared on content updates to pre-approved recipient lists.

3.25. **Dropbox Paper**
• Feature/Setting: Organize activity photos/logs and invite families as read-only collaborators.

**Benefits**

4.1. Enhanced family trust and satisfaction through transparent communication.
4.2. Secure, compliant transmission of care-related information and personal memories.
4.3. Reduced administrative burden and risk of privacy breaches.
4.4. Improved family engagement with timely updates and accessible digital records.
4.5. Easy scalability and auditability for compliance and quality reputation.