Post-meeting summary and action item distribution

Purpose

1.1. Automate the extraction, summarization, and distribution of meeting notes and action items to streamline post-meeting communications for stakeholders, save time, and eliminate manual follow-up.
1.2. Purpose is to automatedly consolidate conversation outcomes, automate task tracking, ensure follow-through, and standardize communication.
1.3. Enable automating reminders, status checks, and deadline management for assigned tasks.

Trigger Conditions

2.1. Meeting concludes in calendar (Google Calendar, Outlook 365).
2.2. Audio or video meeting recording is uploaded/synced (Zoom, Microsoft Teams, Google Meet).
2.3. Manual trigger by event organizer via interface or chatbot.
2.4. New transcript file received in specified cloud storage (Google Drive, Dropbox).

Platform Variants

3.1. Microsoft Graph API
• Feature/Setting: Automate event-ended trigger and task creation in Planner; configure with "/me/events" and "/planner/tasks/" endpoints.
3.2. Zoom API
• Feature/Setting: Automated meeting-end webhooks and transcript retrieval; configure “meeting.ended” event and “GET /past_meetings/{meetingUUID}/transcript”.
3.3. Google Workspace API
• Feature/Setting: Automate Google Calendar event-ended, Google Drive transcript detection, Gmail for distribution; use “calendar.events”, “drive.files”, “gmail.users.messages.send”.
3.4. Slack API
• Feature/Setting: Automate post-meeting summaries pushed to channels/users; configure with “chat.postMessage” API.
3.5. Asana API
• Feature/Setting: Automate task creation and notification for action items; use “/tasks” endpoint.
3.6. Trello API
• Feature/Setting: Automate Trello card creation for each action item; use “POST /1/cards”.
3.7. Notion API
• Feature/Setting: Automated page creation and task list sync; use “/pages” and “/databases/query”.
3.8. Monday.com API
• Feature/Setting: Automate new item creation and status tracking; use “create_item” mutation.
3.9. Evernote API
• Feature/Setting: Automate meeting notes auto-save and sharing; “createNote” method.
3.10. Salesforce API
• Feature/Setting: Automate meeting summary and tasks under event records; use “/services/data/vXX.X/sobjects/Event/”.
3.11. SendGrid API
• Feature/Setting: Automate summary and action item email distribution; use “mail/send” endpoint.
3.12. Twilio SMS API
• Feature/Setting: Automate SMS reminders for action items; use “Messages - POST /2010-04-01/Accounts/{AccountSid}/Messages.json”.
3.13. Zapier Webhooks
• Feature/Setting: Automate workflow chaining between cloud services; configure with Catch Hook URLs.
3.14. Airtable API
• Feature/Setting: Automate meeting action item record creation and assignment; “POST /v0/{baseId}/{tableName}”.
3.15. Dropbox API
• Feature/Setting: Automated transcript file detection and workflow trigger; “/files/list_folder”.
3.16. Outlook 365 API
• Feature/Setting: Automated calendar trigger and task distribution; use “/me/events”, “/me/tasks”.
3.17. ClickUp API
• Feature/Setting: Automate task creation and assignment; “POST /api/v2/list/{list_id}/task”.
3.18. Basecamp API
• Feature/Setting: Automate to-do creation and message board posting; “/projects/{project_id}/todosets.json”.
3.19. Microsoft Teams API
• Feature/Setting: Automate posting of meeting summaries in channels; use “/teams/{team-id}/channels/{channel-id}/messages”.
3.20. Google Chat API
• Feature/Setting: Automate summary messages in chat spaces; use “/v1/spaces/{space}/messages”.
3.21. Todoist API
• Feature/Setting: Automated action item addition and task delegation; “/tasks” endpoint.
3.22. HubSpot API
• Feature/Setting: Automate meeting follow-up emails and task allocation; “/engagements/v1/engagements”.
3.23. Miro API
• Feature/Setting: Automated board updates with meeting notes; “POST /v1/boards/{board_id}/widgets”.
3.24. Box API
• Feature/Setting: Automate transcript sync and action item extraction triggers; “/events” webhook.

Benefits

4.1. Automates tedious post-meeting processes, saving administrative hours.
4.2. Ensures action items are automatedly distributed, tracked, and not forgotten.
4.3. Automator solutions enhance consistency and professionalism in communication.
4.4. Accelerates follow-up cycles by automating delivery and reminders.
4.5. Enables automatable escalations for overdue action items.
4.6. Supports cross-platform automation for hybrid and distributed teams.
4.7. Reduces risk of human error through automated workflows.
4.8. Boosts meeting ROI by automating accountability and transparency.