Briefing and debriefing summary distribution

Purpose

1.1. Centralize and streamline briefing and debriefing summary distribution after air force operations, exercises, and meetings.
1.2. Ensure timely delivery of mission-critical updates to all stakeholders across secure, multi-channel communication paths.
1.3. Automate archiving, versioning, and recipient confirmation to support compliance and historical analysis.
1.4. Integrate with secure defense information systems (e.g., SIPRNet, NIPRNet) and legacy infrastructure.

Trigger Conditions

2.1. Completion of operational briefings or debriefs logged in command management software.
2.2. Officer uploads a new summary document to a designated folder or DMS.
2.3. Scheduled reporting time expires (daily, post-sortie, or as planned drill).
2.4. External trigger from a workflow manager or mission-critical event (e.g., alert status change).

Platform Variants

3.1. Microsoft Outlook
• Function: Automatic email distribution via Outlook API
• Setting: Configure ‘Send Mail’ action to target relevant mailing group post-document upload
3.2. SharePoint
• Function: Document check-in/check-out triggers automated notification flows
• Setting: Enable ‘Document Created/Modified’ webhook
3.3. Google Workspace (Gmail, Drive)
• Function: Auto-email summary and link, Drive API webhook on file creation
• Setting: Configure ‘Files:watch’ for document folder, automate ‘sendEmail’ on trigger
3.4. Twilio (SMS)
• Function: SMS summary distribution to approved phones
• Setting: Use Send Message API—/Messages resource
3.5. Slack
• Function: Push post-briefing summaries to specific channels
• Setting: webhook to #briefing-summary with summary content and attachments
3.6. Microsoft Teams
• Function: Send adaptive card notification for summary review
• Setting: Configure outgoing webhook on Teams channel
3.7. Cisco Webex
• Function: Bot-based file and summary delivery in selected spaces
• Setting: Incoming Webhook or Bot Message API
3.8. Box
• Function: Cloud DMS triggers summary sharing
• Setting: File uploaded webhook + email notifications to collaborators
3.9. DocuSign
• Function: Secure acknowledgment of summary receipt
• Setting: Send document for ‘Receive and Sign’ workflow trigger
3.10. ServiceNow
• Function: ITSM alert for new summary with incident tie-in
• Setting: Create Record API for notifications
3.11. Salesforce
• Function: Distribution event in military partner CRM
• Setting: Triggered Flow with ‘Send Email’ and ‘Post to Chatter’
3.12. SAP SuccessFactors
• Function: Task notification for relevant personnel
• Setting: Intelligent Services ‘Document Notification’ scenario
3.13. Oracle Cloud HCM
• Function: Alert to HR/command staff post-briefing
• Setting: Alert/Notification API configuration
3.14. PagerDuty
• Function: Critical event summary push to incident response group
• Setting: Events API v2 integration
3.15. Amazon SNS
• Function: Multi-channel notification (email, SMS, app)
• Setting: Publish summary message to SNS Topic
3.16. Zendesk
• Function: Create or update ticket with attached summary
• Setting: Ticket API for document and note
3.17. Air Force Defense Messaging System (DMS)
• Function: Secure MILS-compliant summary distribution
• Setting: Attach summary to message and initiate delivery to ACL
3.18. Secure FTP/SFTP
• Function: Automated file upload for command staff download
• Setting: Watch folder script with notification trigger
3.19. Asana
• Function: Create new summary task and notify assignees
• Setting: ‘addTask’ API in project dedicated to briefings
3.20. Monday.com
• Function: Update board items with attached summary, auto-notify members
• Setting: ‘Create Update’ API action on relevant board
3.21. Snowflake
• Function: Archive summary metadata with access control
• Setting: Insert row with document hash and permissions trigger
3.22. IBM MQ
• Function: Queue summary distribution events for integration to legacy systems
• Setting: Put Message operation to command queue
3.23. Atlassian Jira
• Function: Issue creation with summary attached and workflow step trigger
• Setting: ‘Create Issue’ REST API, attach briefing file

Benefits

4.1. Ensures consistent, timely dissemination of critical operational intelligence and updates.
4.2. Promotes compliance with documentation, auditing, and chain-of-command protocols.
4.3. Multi-channel support meets diverse recipient preferences and security needs.
4.4. Automates redundant distribution tasks, reducing manual workload and delivery delays.
4.5. Secure, versioned, and permission-based access controls sensitive materials throughout lifecycle.
4.6. Enables full-circuit notification and receipt tracking for mission-critical accountability.