Course material updates notifications

Purpose

1.1. Automate notifications about updates to course materials, ensuring students, instructors, and staff receive prompt, reliable communication on new content, schedule changes, resource releases, or revised syllabi.
1.2. Support cross-medium, multi-channel distribution—email, SMS, in-app alerts, chat—automating engagement, attendance, and preparedness; streamline workflows for the Arts Education sector.
1.3. Automate triggers from learning management systems, file drives, or administrative platforms, reducing manual errors and ensuring consistency.

Trigger Conditions

2.1. New file upload or version update in a specific course folder (e.g., Google Drive/OneDrive update).
2.2. Syllabus update or added resource in LMS (e.g., Canvas, Moodle).
2.3. Manual entry of a course material change in an admin dashboard.
2.4. Automatedly detect scheduled publishing time for new content.

Platform Variants

3.1. Twilio SMS
- Feature/Setting: Automates SMS alerts using the "SendMessage" API; configure course group numbers and message templates.
3.2. SendGrid
- Feature/Setting: Automate transactional and broadcast emails via SendGrid's "Mail Send API"; use dynamic templates based on course categories.
3.3. Slack
- Feature/Setting: Automate channel notifications with "chat.postMessage" API; configure bot user to alert relevant student or staff channels.
3.4. Microsoft Teams
- Feature/Setting: Automator triggers automated notifications via "Send chatMessage in a channel"; integrate with class-based channels.
3.5. Discord
- Feature/Setting: Automates push of material update via webhook to server channels; configure webhook endpoint per course.
3.6. Telegram
- Feature/Setting: Automated bot notification using "sendMessage" method; segment groups by course topic.
3.7. WhatsApp Business API
- Feature/Setting: Automates sending bulk material update alerts; configure message template and group recipients.
3.8. Google Classroom
- Feature/Setting: Automate material announcements with "Courses.Announcements.create" API; customize with attachment URLs.
3.9. Canvas LMS
- Feature/Setting: Automator uses "Create Announcement" API to broadcast update; tie to course context ID.
3.10. Moodle
- Feature/Setting: Automated "core_message_send_instant_messages" to push to students; configure by course or group.
3.11. Zoom
- Feature/Setting: Automates scheduled in-webinar notifications using "Create Meeting Registrant" API with custom message fields.
3.12. Mailchimp
- Feature/Setting: Automate batch notifications via the "Campaigns" endpoint; segment audience by enrollment tags.
3.13. HubSpot
- Feature/Setting: Automated workflow triggers notification emails via "Single Send API"; use smart properties for course group targeting.
3.14. Salesforce
- Feature/Setting: Automates email send or SMS via "Process Builder" linked to update event in course object.
3.15. Facebook Messenger
- Feature/Setting: Automated chatbot notification via Send API; use triggers to batch-message relevant students.
3.16. Outlook/Office 365
- Feature/Setting: Automates group mail via "SendMail" Graph API when material changes detected.
3.17. Gmail
- Feature/Setting: Automator uses "users.messages.send" API; auto-generates subject/body from course context.
3.18. Notion
- Feature/Setting: Automated notification via "Create Page" API comment; mention students for in-app alerts.
3.19. Asana
- Feature/Setting: Automates task or comment creation with "CreateStory" API to notify participants of material changes.
3.20. Monday.com
- Feature/Setting: Automate board update notification via "create_update" API, assigning to users linked to course.

Benefits

4.1. Automates notification workflows, reducing time spent on manual communication.
4.2. Automatedly guarantees consistency in information delivery across channels.
4.3. Automation enables instant reach, improving student engagement and course preparedness.
4.4. Automator setups scale with enrollments and class sizes without adding workload.
4.5. Automatable processes minimize human error and trail gaps in course communication.