Feedback requests post-events or classes

Purpose

1.1. Automate the process of sending feedback requests to participants after art classes, events, or workshops in visual and performing arts education.
1.2. Aim to gather actionable insights, improve course content, enhance instructor performance, and increase student satisfaction.
1.3. Enable automated, timely communication immediately after the event or at a scheduled interval to maximize response rates.
1.4. Centralized collection and analysis of feedback responses for quality assurance and compliance in the arts education sector.

Trigger Conditions

2.1. Automated trigger on completion of an art class, workshop, or event as registered in the event management or scheduling system.
2.2. Automatedly triggered after marking attendance or confirming end-of-session in the LMS or registration platform.
2.3. Optionally automate based on predefined intervals, such as hours or days after event end.
2.4. Automation initiates if the participant status is “completed," “attended," or “present.”

Platform Variants

3.1. Salesforce
• Feature/Setting: Automate sending surveys post-event using Process Builder and Email Alerts; configure Event End triggers.
3.2. Twilio (SMS, WhatsApp)
• Feature/Setting: Use Twilio API to automate SMS/WhatsApp notifications; configure messaging service post-event trigger.
3.3. SendGrid
• Feature/Setting: Automated email API setup; template feedback request emails with dynamic fields for event info.
3.4. Microsoft Power Automate
• Feature/Setting: Flow automation connecting event schedules to Outlook/Teams/email; configure trigger for event completion.
3.5. Google Workspace (Gmail, Calendar, Forms)
• Feature/Setting: Automate Feedback Form emails via Google Apps Script when Calendar events end.
3.6. Mailchimp
• Feature/Setting: Automate campaign workflows for post-event feedback with Event API/Webhooks.
3.7. HubSpot
• Feature/Setting: Automate feedback request emails post-event using workflows; use Meetings or Marketing Email API.
3.8. ActiveCampaign
• Feature/Setting: Automator triggers when a contact finishes an event; send feedback survey campaign.
3.9. Zoho CRM
• Feature/Setting: Automate email/notification on event completion using Blueprint or Workflow Rules.
3.10. SurveyMonkey
• Feature/Setting: Automated distribution of surveys via Response Collector API on event completion.
3.11. Typeform
• Feature/Setting: Automated survey links sent via webhook or integration after class ends.
3.12. Airtable
• Feature/Setting: Automate feedback request emails using Airtable Automations when a record status is updated.
3.13. Eventbrite
• Feature/Setting: Automated post-event email using Eventbrite Webhook “event.ended.”
3.14. Slack
• Feature/Setting: Automated direct message with feedback link using Slack API/Workflow when event tag assigned.
3.15. Intercom
• Feature/Setting: Automated in-app feedback messages triggered on session end via Intercom API.
3.16. WhatsApp Business API
• Feature/Setting: Automated feedback request template messages to contacts after event via WhatsApp API.
3.17. Facebook Messenger
• Feature/Setting: Automated chatbot prompts for feedback post-event using Facebook Messenger Send API.
3.18. Pipedrive
• Feature/Setting: Automate email or activity post-event completion using workflow automation.
3.19. Asana
• Feature/Setting: Automated task assignment to collect feedback or send emails after event completion via Rules.
3.20. Trello
• Feature/Setting: Automate feedback checklist or email using Butler automation on card movement to “Completed.”
3.21. Zoom
• Feature/Setting: Automatically send post-meeting feedback email using Zoom Webhooks (“meeting.ended”).
3.22. Calendly
• Feature/Setting: Automated feedback email using Calendly Webhooks when scheduled event status is “completed.”
3.23. Klaviyo
• Feature/Setting: Automate personalized feedback flows using Klaviyo flows when event tag updated.
3.24. Outlook/Exchange
• Feature/Setting: Automate survey emails to attendees using Outlook rules or Graph API triggered by event end.

Benefits

4.1. Automates prompt communication, increasing response rates and quality of feedback.
4.2. Reduces manual administrative workload in collecting feedback after every session.
4.3. Ensures standardized, professional follow-up for all art school events through automation.
4.4. Enables deeper data-driven improvements using automated collection and aggregation of participant input.
4.5. Automates compliance with institutional quality assurance processes and reporting in art education settings.
4.6. Elevates participant experience by automating timely, relevant engagement after events.