Communication & NotificationsPurpose
1.2. Standardizes touchpoints in Visual & Performing Arts schools to ensure all parents receive consistent, automated feedback.
1.3. Supports documentation and compliance by automating archiving of sent summaries for later reference.
1.4. Facilitates two-way communication by automating response collection and flagging urgent issues for manual intervention.
Trigger Conditions
2.2. Submission of grades or teacher comments in LMS/gradebook.
2.3. Completion of major art project or performance event.
2.4. Attendance below a defined threshold triggers automated parent alert.
2.5. Parent requests received via forms/email trigger summary generation.
Platform Variants
3.1. Twilio SMS
• Feature/Setting: SMS API; configure to send automated progress summaries on update triggers; sample payload: `{"body":"Your child has completed a new painting. View the summary here: [link]"}`.
3.2. SendGrid
• Feature/Setting: Transactional Email; integrate with contact list to automate weekly summary emails; Dynamic Templates for personalized content.
3.3. Mailgun
• Feature/Setting: Email Sending API; automate batch notification sends; use tags for tracking automated summary deliveries.
3.4. Slack
• Feature/Setting: Incoming Webhooks; direct message parents automated summaries in a Slack Connect channel.
3.5. Microsoft Teams
• Feature/Setting: Bot Framework; automate posting of new summary messages to parents' Teams chats.
3.6. WhatsApp Business API
• Feature/Setting: Template Messages; configure automated parent notifications using pre-approved summary templates.
3.7. Google Workspace (Gmail API)
• Feature/Setting: Automated email sending from teacher accounts, triggered by Google Sheets/LMS updates.
3.8. Zoom Chatbots
• Feature/Setting: Event-based chat messages; automate summary delivery post virtual classes.
3.9. Remind
• Feature/Setting: Scheduled Announcements; automate reminders/summary transcripts to parent groups.
3.10. SchoolMessenger
• Feature/Setting: Automated Parent Communications; set up workflows to trigger messages from SIS/LMS updates.
3.11. Salesforce
• Feature/Setting: Marketing Cloud Email Studio; automate journey builder for parent summary campaigns.
3.12. HubSpot
• Feature/Setting: Workflows; automate triggered email/push notification flows for class updates.
3.13. ActiveCampaign
• Feature/Setting: Automations; set up conditions for sending summary reports to parent contact lists.
3.14. OneCallNow
• Feature/Setting: Automated Voice/E-mail/SMS alerting for summary broadcasts to parent contacts.
3.15. Facebook Messenger API
• Feature/Setting: Automated bot messages with progress summaries to parent Messenger accounts.
3.16. Pabbly Connect
• Feature/Setting: Workflow Automation; configure to monitor LMS fields and trigger emails to parents.
3.17. Zapier
• Feature/Setting: Multi-step Zaps linking gradebook changes to automated email/SMS summary sending.
3.18. Airtable Automations
• Feature/Setting: Scheduler or event triggers; automatedly generate reports and send via integrated email/SMS services.
3.19. Canvas LMS
• Feature/Setting: API/Webhooks; automate summary generation on assignment submission or grade updates.
3.20. PowerSchool
• Feature/Setting: Parent Notification System; set rules for automated summary sharing based on attendance/performance.
3.21. Schoology
• Feature/Setting: Automated parent digest emails via API-triggered event notifications.
3.22. Freshdesk
• Feature/Setting: Automated ticket with summary attached when parent request is detected via email/form.
Benefits
4.2. Ensures timely, consistent, and automatable information delivery for every parent.
4.3. Improves parent engagement by automating summary triggers linked to key events.
4.4. Reduces manual errors by standardizing and automatedly archiving communications.
4.5. Enables scalable, privacy-compliant communication flows for large art schools, automating compliance with required documentation standards.