Communication & NotificationsPurpose
1. Automate calendar-based reminders to notify students, teachers, and parents about upcoming meetings, exams, or school events to enhance communication, attendance, and planning efficiency.
2. Automate distribution of automated reminders across channels (SMS, email, push) to cater to varying stakeholder preferences.
3. Reinforce awareness by scheduling automated, recurring notifications before each key event or meeting according to custom intervals.
4. Automate real-time updates to accommodate schedule changes, cancelled meetings, or new events, ensuring stakeholder alignment.
5. Enable audit and tracking of sent automated reminders for improved administrative visibility and compliance.
Trigger Conditions
1. Calendar event creation, update, or deletion in centralized school calendars (Google/Microsoft/Apple).
2. Manual flag or automation trigger from teachers or admins to push urgent reminders.
3. Time-based triggers to automate periodic reminders (e.g., 24 hours, 1 hour before event).
4. Automation if event-specific criteria match (e.g., all-year meeting, urgent parent notice, exam alerts).
Platform Variants
1 Google Calendar
- API: Events.watch — automates retrieval of upcoming event triggers for reminder scheduling.
2 Microsoft Outlook/Office 365
- API: CalendarView Delta — automates triggering when calendar changes are detected for automating notifications.
3 Apple iCloud Calendar
- API: CALDAV sync — automates event polling to automate reminders.
4 Twilio SMS
- Feature: Programmable SMS — automates sending automated SMS reminders for meetings/events.
5 SendGrid
- API: Mail Send — automator for automated email reminders to target contacts.
6 Slack
- API: chat.scheduleMessage — automates scheduled Slack messages for staff and students.
7 WhatsApp Business API
- Endpoint: messages — automate scheduled WhatsApp reminders for parents/students.
8 Telegram Bot API
- Method: sendMessage — job automator for automated Telegram alerts for reminders.
9 Zoom
- API: Meeting Reminders — automates reminder email/push to participants before online meetings.
10 Google Classroom
- API: CourseWork — automate assignment/event reminders for secondary school classes.
11 Salesforce
- API: Event object notifications — automates outbound reminders based on student/parent data.
12 HubSpot
- Workflow: Automated Email/SMS based on scheduled meetings or calendar events.
13 Mailjet
- API: Send Email — automates email reminders for scheduled educational events.
14 Outlook Teams
- Feature: Schedule Assistant — automates Teams reminders for class/meeting participation.
15 Facebook Messenger
- API: Send API — automates Messenger notifications for school community reminders.
16 Pushover
- API: Messages — automate push notification reminders to staff/student mobile devices.
17 Zoho Calendar
- API: Event Reminder — automates trigger and delivery of event notifications to users.
18 Monday.com
- Automation: Date arrives trigger — automates creation of notification based on event rules.
19 Asana
- API: Event Webhooks — automates reminders for tasks/events in collaborative school projects.
20 Moodle
- Feature: Calendar Event Reminders — automates LMS event notification delivery to students.
21 Remind
- API: Scheduled Messages — automates group/school-based push reminders for meetings/events.
22 ClickSend
- API: SMS/Email Fax — automates automated message delivery for urgent or scheduled notifications.
Benefits
1. Automates consistency of communication by reliably delivering the right message at the optimal time.
2. Automating reminders increases meeting attendance, reduces no-shows, and minimizes manual admin intervention.
3. Enables automated advance warning for all stakeholders, supporting proactive planning.
4. Aggregates and automates alerting across multiple communication channels for comprehensive reach.
5. Automatable platform integrations centralize notification management, providing cohesive workflows.
6. Automatedly ensures schedule changes are cascaded rapidly, reducing errors and miscommunication.