Communication & NotificationsPurpose
1.2 Enables automated multi-channel notification to align staff behavior with new regulations or standards instantly; reduces communication gaps.
1.3 Provides traceable, auditable automation for organizational compliance, legal, and operational continuity in medical-first aid environments.
Trigger Conditions
2.2 Authorized supervisor submits “change announcement” via digital form or HR platform.
2.3 Automator detects compliance deadlines or regulatory shifts through calendaring integrations.
2.4 Approval workflow completion for policy document in DMS.
2.5 Scheduled or batch notifications at interval (daily/weekly) based on update frequency settings.
Platform Variants
• Feature/Setting: Webhook automation to send adaptive cards; configure Teams Incoming Webhook, map “message contents” from policy-change trigger.
3.2 Slack
• Feature/Setting: Automate scheduled message or policy post in designated channel using Slack Bot User OAuth Token and chat.postMessage API.
3.3 Twilio SMS
• Feature/Setting: Automates SMS triggers to staff mobiles, configure 'Messages' API for policy update content.
3.4 SendGrid
• Feature/Setting: Automatedly dispatch formatted announcement emails via SendGrid Mail Send API, template IDs mapped to type of policy.
3.5 Google Workspace (Gmail)
• Feature/Setting: Automate direct staff emails using Google Apps Script API; trigger on document change in Google Drive.
3.6 Outlook 365
• Feature/Setting: Automate with the 'Send an email (V2)' action using staff distribution lists.
3.7 PagerDuty
• Feature/Setting: Automates critical/urgent policy alerts via 'Create Incident API' in case of urgent staff notification.
3.8 DocuSign
• Feature/Setting: Configure workflow to trigger staff sign-off on new policies using DocuSign Envelope API.
3.9 ServiceNow
• Feature/Setting: Automated policy announcements via 'Create Incident' automation; tracks acknowledgment workflow.
3.10 SharePoint
• Feature/Setting: Automator posts news/announcements using the SharePoint REST API to team site.
3.11 Notion
• Feature/Setting: Automate policy update page creation using Notion API, notify staff via database entry triggers.
3.12 Salesforce
• Feature/Setting: Automate internal notifications through Salesforce Chatter API or in-app notification triggers.
3.13 Asana
• Feature/Setting: Policy change creates automated task/notification in project workflow using Asana API.
3.14 Monday.com
• Feature/Setting: Automate item creation for policies and automate notification column via API.
3.15 BambooHR
• Feature/Setting: Automate workflow to push policy change updates to employees via BambooHR API.
3.16 Workday
• Feature/Setting: Automator triggers policy update notifications through Workday’s Business Process Framework.
3.17 Zoom
• Feature/Setting: Schedule/automate policy announcement meetings using Zoom Meeting API.
3.18 Atlassian Confluence
• Feature/Setting: Automate new page or banner announcement for policies using REST API.
3.19 Mailgun
• Feature/Setting: Automate mass email campaign sends via Mailgun Messages API.
3.20 WhatsApp Business
• Feature/Setting: Automate broadcast messages for policy changes using WhatsApp Business Cloud API.
3.21 Telegram
• Feature/Setting: Automatically send policy notifications to staff groups via Telegram Bot API.
3.22 Google Chat
• Feature/Setting: Automatedly post policy announcements with Google Chat API webhooks.
Benefits
4.2 Centralizes automatable communication, supporting audit requirements for medical industry regulators.
4.3 Automating notifications saves staff hours, minimizing bottlenecks in policy rollouts.
4.4 Provides customizable, multi-channel delivery; boosts staff engagement and policy adherence via automation.
4.5 Automated acknowledgment tracking for policies improves accountability and read/receipt accuracy.