Automated parent-teacher meeting invites

Purpose

1.1. Automates the entire parent-teacher meeting notification process for ICSE schools, sending personalized invites to parents via SMS, email, WhatsApp, voice, app push, and more.
1.2. Ensures timely, consistent, and accurate communication of meeting timings, agenda, location (physical or virtual), and RSVP options, reducing manual effort for school staff.
1.3. Empowers schools to automate reminders, follow-ups, and acknowledgments, improving parent participation and communication efficiency.

Trigger Conditions

2.1. Automatedly triggered by scheduled calendar events for parent-teacher meetings.
2.2. Can automate based on administrator actions (e.g., announcement of new meeting in the system).
2.3. Automates upon importing a CSV/XLSX of student/parent lists.
2.4. Pulled from SIS/LMS student records’ updates.
2.5. Multiple triggers can be integrated for advanced automation (date-based, event-based, or API webhooks).

Platform variants

3.1. Twilio SMS
• Feature/Setting: SMS Messages API; configure automated SMS templates for meeting invites.
• Sample: Set messaging service SID, add dynamic fields for student/meeting details.

3.2. SendGrid
• Feature/Setting: v3 Mail Send API; automate sending templated emails to parent email addresses.
• Sample: Use transactional mail templates, substitute meeting-specific variables.

3.3. WhatsApp Business API
• Feature/Setting: Automate message templates with pre-approved parent-teacher invite messages.
• Sample: Use “message_template” object; automate scheduling to parent phone numbers.

3.4. Google Calendar API
• Feature/Setting: automate event creation and automated email notifications for invites.
• Sample: Use ‘events.insert’, include parent emails, and configure reminders.

3.5. Microsoft Outlook Calendar API
• Feature/Setting: Automate event and invite mail creation via /me/events endpoint.
• Sample: Automator maps meeting events to recipient lists.

3.6. Amazon SES
• Feature/Setting: SendEmail API; automate bulk personalized parent invitations via email.
• Sample: Include merge tags for student, teacher, time slots.

3.7. Slack
• Feature/Setting: chat.postMessage API; automate posting notifications in parent groups.
• Sample: Select channel or DM; configure automated reminder messages.

3.8. Telegram Bot API
• Feature/Setting: sendMessage endpoint; automates invite messages to parent contacts/groups.
• Sample: Define template with MarkdownV2, map to chat IDs.

3.9. Zoom API
• Feature/Setting: meetings API; automate creation of meeting links sent in invite notifications.
• Sample: POST /users/{userId}/meetings, schedule automation.

3.10. Google Sheets
• Feature/Setting: Read/write API to automate invite batching from lists; mark sent status.
• Sample: Use automated scripts to update parent contacted status.

3.11. HubSpot
• Feature/Setting: Workflow automation tool; trigger email/SMS invites from CRM parent records.
• Sample: Automated workflow from ‘Meetings’ property.

3.12. Salesforce
• Feature/Setting: Process Builder or Flows to automate invite task creation & notification.
• Sample: Automated process on new Event object creation.

3.13. Mailchimp
• Feature/Setting: Campaigns API & automation journeys; send batch, scheduled emails.
• Sample: Select ‘Audience’ list, automate dynamic content in campaign.

3.14. OneSignal
• Feature/Setting: Push notification API to automate parent invites in school app.
• Sample: Segment based on parent profiles for automation.

3.15. Freshdesk
• Feature/Setting: Automate ticket/email creation to parents for RSVP tracking.
• Sample: Set automation rules on new meeting event.

3.16. MessageBird
• Feature/Setting: SMS/WhatsApp Templates; automate omnichannel message delivery.
• Sample: Configure flow automator per recipient’s preferred channel.

3.17. ClickSend
• Feature/Setting: SMS/email APIs; automate sending and status tracking.
• Sample: Prepopulate invites, schedule with automated triggers.

3.18. Zoho CRM
• Feature/Setting: Workflow automator to send email/SMS on meeting trigger.
• Sample: Use “Send Mail” or SMS task in workflow.

3.19. Pushbullet
• Feature/Setting: API for automated browser or mobile push notifications.
• Sample: Automate invite notifications by parent device ID.

3.20. Viber Business Messages
• Feature/Setting: Automate invites via Viber’s messaging API.
• Sample: Define message event for each parent contact.

3.21. Facebook Messenger Send API
• Feature/Setting: Automate direct messaging invites via page bot.
• Sample: Tie to school page, automate per parent profile.

4. Benefits

4.1. Automates bulk communication, drastically reducing manual notification work.
4.2. Automated reminders boost parent meeting attendance, improving engagement.
4.3. Centralizes all invite communications across platforms for accountability.
4.4. Automatic logging and status tracking streamline follow-up automator workflows.
4.5. Ensures parents never miss key meeting info via multi-channel automation, improving school-home collaboration.