Scheduling and tracking community service initiatives

Purpose

1.1. Automate scheduling, announcing, and tracking community service initiatives for Armenian Apostolic Church.
1.2. Automates volunteer sign-ups, reminders, attendance, feedback, and reporting workflows.
1.3. Ensure event transparency, resource management, and community-wide engagement through automated communication and notifications.
1.4. Enable automated aggregation of participation metrics for donor and stakeholder reporting.

Trigger Conditions

2.1. New event created in church calendar.
2.2. Volunteer registers via web, mobile, or SMS form.
2.3. Change in event status (cancellation, rescheduling, updates).
2.4. Event reminders or feedback request time reached.

Platform Variants

3.1. Twilio SMS
• Feature: SMS notifications and confirmations; trigger with automated outgoing/incoming SMS API.
3.2. SendGrid
• Feature: Automated event emails; use transactional email API with templates for event details and reminders.
3.3. Google Calendar
• Feature: Automated calendar invites; configure Calendar API to create and update events for volunteers.
3.4. Slack
• Feature: Announcements and reminders; use Incoming Webhooks API to automate posting to specific channels.
3.5. Microsoft Outlook
• Feature: Calendar scheduling; automate event invitations with Outlook Calendar REST API.
3.6. Zoom
• Feature: Automate meeting links; use Create Meeting API endpoint for virtual event integration.
3.7. Asana
• Feature: Task automation for event logistics; use Create Task API for volunteer assignments and checklist items.
3.8. Trello
• Feature: Automate event boards and volunteer tasks; use REST API to create cards/lists for activities.
3.9. Mailchimp
• Feature: Automated event campaigns; use Campaigns API for segmented notifications and follow-ups.
3.10. Google Forms
• Feature: Automate volunteer registration; gather submissions with Forms API and trigger registration workflows.
3.11. Airtable
• Feature: Tracking and reporting automation; use Data API to log sign-ups, attendance, and feedback.
3.12. Salesforce
• Feature: Volunteer management; automate contact and activity updates via CRM API integration.
3.13. Eventbrite
• Feature: Event ticketing and RSVP; automate event creation and attendee tracking with Events API.
3.14. Facebook Graph API
• Feature: Automated event posts; post direct to church or parish groups for outreach.
3.15. Discord
• Feature: Event reminders; automate DM reminders with Bot API based on roles or groups.
3.16. Notion
• Feature: Documentation and workflow automation; use API to manage event planning and volunteer databases.
3.17. Zapier
• Feature: Event-triggered automation linking between any SaaS platforms above; configure Multi-Step Zap for flows.
3.18. Google Sheets
• Feature: Automated tracking logs; use Sheets API to append/update attendance and volunteer hours in real-time.
3.19. Calendly
• Feature: Volunteer shift scheduling; automate bookings via Scheduling API hook.
3.20. SurveyMonkey
• Feature: Automated post-event feedback; use Surveys API for distributing and collecting responses.

Benefits

4.1. Automates all manual outreach, scheduling, and reporting tasks.
4.2. Enables real-time event updates, maximizing engagement via automation.
4.3. Reduces errors by eliminating manual data entry through automated workflows.
4.4. Saves staff time by automating reminders, follow-ups, and confirmations.
4.5. Improves reporting with automated data aggregation for stakeholders.
4.6. Elevates community participation through seamless, automated communications and tracking.