Scheduling and reminders for member meetings

Purpose

1.1 Automatedly schedules, manages, and sends reminders for community member meetings in an Ashram setting.
1.2 Automates notifications to members and staff regarding time, agenda, and attendance.
1.3 Enables seamless coordination between retreat organizers, spiritual leaders, and participants via multi-channel reminders (SMS, email, push, calendar).
1.4 Minimizes manual follow-up and maximizes attendance by automating recurring scheduling and urgent last-minute adjustments.

Trigger Conditions

2.1 New meeting created in spiritual center calendar.
2.2 Member added or RSVP received.
2.3 Update or cancellation of scheduled retreat meeting.
2.4 Approaching meeting date-time (e.g., 48/24/4 hrs before event).

Platform Variants

3.1 Google Calendar API
- Feature/Setting: Automate event creation and automated reminders; configure with OAuth2 and Calendar insert/watch endpoints.
- Sample: Configure `events.insert` for scheduling; set `reminders.useDefault=false` and custom reminders.

3.2 Microsoft Graph API (Outlook Calendar)
- Feature/Setting: Automate meeting invitations and reminders; configure with `/me/events` and webhook subscriptions.
- Sample: Use `/me/events` endpoint with scheduling logic; setup automated reminder times.

3.3 Twilio SMS
- Feature/Setting: Automates SMS reminders for meeting times; use Programmable Messaging API.
- Sample: Send via POST to `/Messages` with contact and schedule parameters.

3.4 SendGrid
- Feature/Setting: Automates email reminders; use Mail Send API with dynamic templates.
- Sample: POST to `/mail/send` with meeting info in template data.

3.5 Slack API
- Feature/Setting: Automate channel/post direct reminders; use `chat.scheduleMessage` endpoint.
- Sample: Configure bot-token and automate scheduled reminders to #members channel.

3.6 Zapier
- Feature/Setting: Automates cross-platform workflow; configure trigger-action (Calendar ⇒ SMS/Email).
- Sample: Trigger on "New Event" in Google Calendar, automate "Send Email" via Gmail.

3.7 Discord Webhooks
- Feature/Setting: Automates group reminders to member chat channels.
- Sample: POST meeting details to defined webhook URL based on schedule.

3.8 Mailchimp
- Feature/Setting: Automates segment-specific emails; schedule batch campaign reminders.
- Sample: Configure Campaign API, automate scheduling for audience segment.

3.9 WhatsApp Business API
- Feature/Setting: Automates WhatsApp meeting reminders; send via template messages.
- Sample: Post to `/messages` endpoint with meeting payload.

3.10 Zoom API
- Feature/Setting: Automate creation of virtual meeting links and reminder emails.
- Sample: Use `/meetings` POST; automate email reminders with meeting URL.

3.11 ActiveCampaign
- Feature/Setting: Automate meeting sequences and reminder emails for members.
- Sample: Use automation builder with trigger on list-add and scheduled emails.

3.12 Pabbly Connect
- Feature/Setting: Automates multi-step scheduling and notification flows.
- Sample: Trigger from calendar → automate sequence email/SMS reminders.

3.13 Calendly API
- Feature/Setting: Automate scheduling links and confirmation reminders.
- Sample: Use `/scheduled_events` webhook and automated email follow-ups.

3.14 HubSpot
- Feature/Setting: Automate meeting invites and task reminders in CRM.
- Sample: Use Workflow automation, trigger on meeting deal-type property.

3.15 Telegram Bot API
- Feature/Setting: Sends automated reminders to individual/group bots.
- Sample: Set webhook; automate `sendMessage` with scheduled payload.

3.16 Airtable
- Feature/Setting: Automate reminders based on date fields; use scripting/app automation.
- Sample: Trigger automation when date approaches, automate webhook/email/SMS.

3.17 ClickSend
- Feature/Setting: Automate voice/SMS/postal meeting reminders.
- Sample: Calls `/v3/sms/send` or equivalent endpoint based on scheduled flow.

3.18 Salesforce
- Feature/Setting: Automate tasks, events, and email reminders for Ashram members.
- Sample: Use Workflow Rules and Process Builder for scheduled notifications.

3.19 Notion API
- Feature/Setting: Automate creation of meeting notes and notify members.
- Sample: Use database triggers for automated email reminders.

3.20 Asana
- Feature/Setting: Automate meeting task assignment and reminders for staff.
- Sample: Use API/webhooks for scheduled comment or task reminders.

3.21 Outlook 365 Webhooks
- Feature/Setting: Automate notifications for meeting changes to all attendees.
- Sample: Setup subscription for calendar events and automate webhook push.

3.22 Facebook Messenger Send API
- Feature/Setting: Automate reminders to followers/attendees via Facebook Messenger.
- Sample: POST event reminder with message templates to user IDs.

Benefits

4.1 Automated meeting scheduling reduces administrative burden and manual errors.
4.2 Automating reminders ensures members attend and are well-informed.
4.3 Multi-platform automator coverage increases reach (SMS, email, push, chat apps).
4.4 Automated change/cancelation updates prevent miscommunication.
4.5 Automating outreach improves member engagement and event turnout.
4.6 Automation guarantees timely escalation for urgent rescheduling or crisis notifications in spiritual centers.