Event creation, scheduling, and participant notifications

Purpose

1. Automatic creation, scheduling, and notification of freestyle wrestling competitions streamlines event logistics, reduces manual errors, improves stakeholder communication, and automates participant engagement across various platforms using advanced automation workflows.

2. Automated scheduling adapts to venue, staff, and participant availability; participant invitations are dispatched; reminders and updates are automatically sent.

3. Automating data flow between registration, calendar, communication, and analytics systems ensures up-to-date event details and real-time notifications for all stakeholders.

Trigger Conditions

1. New freestyle wrestling event initiated in event management system.

2. Event sponsor/organizer submits competition details for scheduling automation.

3. Registration system receives threshold number of participant sign-ups.

4. Change detected in event logistics (venue/time update) automatedly triggers rescheduling and notification automations.

5. Manual trigger by admin to automate the full event notification process or any segment thereof.

Platform variants

1. Google Calendar

• Feature/Setting: API-based automated event creation and updates; configure API access to automatically add, modify, or cancel events for all involved stakeholders.
  

2. Microsoft Outlook/Office 365

• Feature/Setting: Automate calendar event scheduling via Microsoft Graph API, automating invitations and participant adds/updates.
  

3. Zoom

• Feature/Setting: Automated meeting/webinar scheduling using Zoom API (“Create Meeting” endpoint); configure workflow to schedule virtual events for remote participants.
  

4. Eventbrite

• Feature/Setting: API “Create Event” to automate event publishing, ticketing, and participant list management.
  

5. Twilio SMS

• Feature/Setting: Automate SMS notification/alerts to all registered participants using Twilio “Send Message” API on event creation or changes.
  

6. SendGrid

• Feature/Setting: Automate custom email blast using SendGrid “Mail Send” API triggered by event creation or update.
  

7. Slack

• Feature/Setting: Integrate Slack bot to automate channel notifications using Incoming Webhooks on event scheduling or updates.
  

8. Discord

• Feature/Setting: Bot-enabled message automation to announce events in specific channels using Discord Webhook or Bot API.
  

9. Google Sheets

• Feature/Setting: Automate participant roster/list updates and event details using Sheets API for real-time collaboration and visibility.
  

10. Notion

• Feature/Setting: Automated database updates for event scheduling and participant tracking via Notion API.
  

11. Salesforce

• Feature/Setting: Automate event object creation and leads/contacts invitation using Salesforce API triggers.
  

12. HubSpot

• Feature/Setting: Automated workflow for event-driven contact engagement and follow-up using HubSpot Workflow Actions.
  

13. Microsoft Teams

• Feature/Setting: Automate event notifications to relevant channels/teams via Microsoft Graph or Bot Framework integration.
  

14. Facebook Events

• Feature/Setting: Automate event creation/posting with Facebook Graph API to notify and invite followers.
  

15. WhatsApp Business API

• Feature/Setting: Automate event reminder and update messages directly to participant phones using WhatsApp API.
  

16. Airtable

• Feature/Setting: Automate event creation, roster management, and status tracking with Airtable API updates.
  

17. Calendly

• Feature/Setting: Automated scheduling/meeting slots for private or semi-private matches via Calendly API.
  

18. Mailchimp

• Feature/Setting: Automate segmented campaign emails for invitations and event notifications via Mailchimp API.
  

19. Zapier

• Feature/Setting: Use Multi-step Zaps to automate integrations across disparate tools—event triggers, notifications, and CRM updates.
  

20. Trello

• Feature/Setting: Automate event management boards/cards creation and status automation via Trello API.
  

21. Asana

• Feature/Setting: Automated task/project creation for event team members using Asana API triggers.
  

22. Google Forms

• Feature/Setting: Automate new event registration forms and pipeline entries to kickstart participant notifications.
  

23. Typeform

• Feature/Setting: Automate collection and routing of participant information using Typeform API for pre- and post-event management.
  

24. Monday.com

• Feature/Setting: Automate workflows for tracking event logistics, scheduling, and communication via Monday API.
  

Benefits

1. Automate administrative workload, freeing staff for high-value tasks.

2. Automated scheduling and notifications minimize human error and delay.

3. Automation supports real-time communication and rapid rescheduling.

4. Improves participant engagement by automating multi-channel notifications.

5. Facilitates automated analytics, insights, and reporting from consolidated data.

6. Automating communication ensures stakeholders remain informed and reduces confusion.

7. Integrates seamlessly with existing business platforms for end-to-end event automation.