Audit trail creation for all key transactions

Purpose

1.1. Ensure immutable, timestamped records for every key transaction affecting compliance, accreditation, or student outcomes.
1.2. Support rapid, transparent audit responses for internal, external, or accreditation reviewers.
1.3. Detect unauthorized or anomalous actions to bolster security and uphold trust.
1.4. Facilitate reconstruction of user and system activities for analysis or dispute resolution.
1.5. Satisfy legal and regulatory mandates on data integrity, evidence, and accountability.

Trigger Conditions

2.1. Course creation, update, or deletion in LMS.
2.2. Enrollment or withdrawal of students.
2.3. Staff changes involving roles or access levels.
2.4. Grade submissions, finalizations, or alterations.
2.5. Payments/refunds processed by accounting systems.
2.6. Manual override or exception handling actions.

Platform Variants

3.1. Salesforce
• Function: Event Monitoring API
• Config: Capture insert/update/delete events on custom objects.
3.2. Microsoft Power Automate
• Function: Flow History Logs
• Config: Store each triggered flow’s metadata in centralized SharePoint list.
3.3. Moodle
• Function: Event Trigger Webhooks
• Config: Attach outgoing webhook for course/user/grade changes.
3.4. Google Workspace
• Function: Apps Script Logger
• Config: Log spreadsheet and document changes to a dedicated Audit Sheet.
3.5. AWS Lambda
• Function: CloudWatch Log Events
• Config: Record invocation timestamp, initiator, and event parameters.
3.6. Azure Logic Apps
• Function: Monitor Action History
• Config: Output all workflow steps to Azure Monitor or Blob Storage.
3.7. HubSpot
• Function: Webhooks API
• Config: Log all contact list modifications or deal stage changes.
3.8. QuickBooks Online
• Function: Change Data Capture API
• Config: Record all invoice and payment events to external database.
3.9. Stripe
• Function: Webhooks
• Config: Log “payment_intent.succeeded” and “refund.created” events.
3.10. Slack
• Function: Audit Logs API
• Config: Log admin actions and channel membership changes.
3.11. Zoom
• Function: Webhook Subscription
• Config: Log meeting creation, participant joins, and role changes.
3.12. Dropbox Business
• Function: API / team_log/get_events
• Config: Retrieve and store activity logs on file access and sharing.
3.13. SAP SuccessFactors
• Function: Audit Trail Reports
• Config: Schedule export of user and access changes.
3.14. Oracle NetSuite
• Function: System Notes API
• Config: Extract transaction and master record change logs.
3.15. Canvas LMS
• Function: Course and Enrollment Webhooks
• Config: Log all course content and enrollment events.
3.16. FreshBooks
• Function: Events Webhook
• Config: Log invoice creation and payment records.
3.17. Zoho CRM
• Function: Audit Logs
• Config: Enable audit trail for all user modifications.
3.18. Box Enterprise
• Function: Box Events API
• Config: Log file uploads, shares, and permission changes.
3.19. DocuSign
• Function: Event Notification
• Config: Log completed signature events and envelope status changes.
3.20. ServiceNow
• Function: Audit History
• Config: Auto-log changes to user access, incident states, and requests.
3.21. Trello
• Function: Webhooks
• Config: Record card movement, list creation, and board changes.
3.22. GitHub
• Function: Audit Log API
• Config: Capture repository events like push, pull, and permission changes.

Benefits

4.1. Demonstrates proactive compliance to regulators and accrediting bodies.
4.2. Reduces manual recording errors, ensuring full transaction fidelity.
4.3. Provides instant traceability for investigations or process reviews.
4.4. Enables fast anomaly detection and security breach alerts.
4.5. Lowers organizational risk through systematic and automated recordkeeping.