Compliance and Quality AssurancePurpose
1.2. Continuously monitor and verify the authenticity, expiration, and status of ISO, REACH, RoHS, and custom certifications for all vendors.
1.3. Reduce compliance risks by enabling alerting and documentation tracking, preventing supply chain disruptions.
1.4. Integrate automatic checks with supplier onboarding, regular audits, and pre-shipment verifications.
Trigger Conditions
2.2. Receipt of new batch/lot from a supplier.
2.3. Periodic scheduled compliance review (monthly/quarterly).
2.4. Manual user request for ad-hoc certification validation.
2.5. Expiry warning received for existing supplier certifications.
Platform variants
3.1. SAP Ariba
• Feature/Setting: Supplier Management API — automate certificate upload and verification process.
• Sample Configuration: Configure “CertificateExpiryNotification” endpoint to auto-trigger workflow upon expiration date.
3.2. Oracle Procurement Cloud
• Feature/Setting: Supplier Qualification Management — API call to fetch and validate uploaded documents.
• Sample Configuration: Schedule API pulls through “GetSupplierQualifications” endpoint.
3.3. DocuSign
• Feature/Setting: Envelope Status API — validate if supplier-provided certificates are signed and valid.
• Sample Configuration: Monitor “EnvelopeCompleted” event to proceed with compliance checks.
3.4. Salesforce
• Feature/Setting: Supplier object with Certification custom fields — automate status update and reminders.
• Sample Configuration: Use “Process Builder” or “Flow” on certificate expiration.
3.5. Microsoft Power Automate
• Feature/Setting: Scheduled cloud flow — monitor file uploads to SharePoint or OneDrive folders.
• Sample Configuration: Configure trigger “When a file is created or modified” for certification repository.
3.6. Box
• Feature/Setting: Metadata API — attach and automatically read certificate expiry dates.
• Sample Configuration: Use “webhook” for file upload events in the supplier compliance folder.
3.7. Google Drive
• Feature/Setting: Google Apps Script — parse certification PDFs for expiry and authenticity.
• Sample Configuration: Time-driven trigger for document folder scanning.
3.8. AWS Textract
• Feature/Setting: AnalyzeDocument API — extract certification data fields from scanned supplier documents.
• Sample Configuration: Batch process “AnalyzeDocument” on document uploads.
3.9. Twilio
• Feature/Setting: SMS API — notify stakeholdes of certificate status or issues.
• Sample Configuration: After failed validation, send automated SMS to compliance officer.
3.10. SendGrid
• Feature/Setting: Transactional Email API — dispatch email reports for expired or missing certifications.
• Sample Configuration: Configure “POST /mail/send” for compliance escalation emails.
3.11. Slack
• Feature/Setting: Webhook URL or Slack Bot — post certification alerts in compliance channel.
• Sample Configuration: Trigger bot to “@mention” responsible party on critical updates.
3.12. Jira
• Feature/Setting: API integration — auto-create compliance tickets for suppliers failing validation.
• Sample Configuration: Use “POST /rest/api/2/issue” for each flagged certificate.
3.13. Smartsheet
• Feature/Setting: Automated Workflow — update certification tracking sheets.
• Sample Configuration: Use “Update Row” action on expiration detection.
3.14. Zapier
• Feature/Setting: Multi-step Zap — connect supplier portals, email, and compliance databases.
• Sample Configuration: Trigger certificate parsing → add data to compliance sheet → alert team.
3.15. ServiceNow
• Feature/Setting: Vendor Risk Management API — automate risk scoring based on certification checks.
• Sample Configuration: Execute “POST /api/now/table/vendor_risk” on each validation run.
3.16. Dropbox
• Feature/Setting: Content API — monitor new or updated certification files.
• Sample Configuration: Webhook notification for new files in supplier folder.
3.17. OneTrust
• Feature/Setting: Certification Management Module — synchronize certifications status using API.
• Sample Configuration: Nightly sync with internal vendor compliance database.
3.18. Microsoft Teams
• Feature/Setting: Teams Bot or Connector — alert compliance group of outstanding certifications.
• Sample Configuration: Message automation when a certificate is 30 days from expiration.
3.19. Monday.com
• Feature/Setting: Automation Recipes — update compliance boards and trigger reminders.
• Sample Configuration: Auto-move supplier item to escalation group when certification missing.
3.20. AirTable
• Feature/Setting: Integration — sync and validate certification records in supplier table.
• Sample Configuration: Scheduled API job to reconcile certification database and flag discrepancies.
Benefits
4.2. Centralizes supplier compliance data; strengthens audit readiness.
4.3. Enables real-time alerts and automated escalation for non-compliance.
4.4. Accelerates supplier onboarding and batch release cycles while maintaining regulatory integrity.
4.5. Ensures up-to-date supplier status, supporting uninterrupted supply chain operations.