Auto-archive inspection logs and safety review outcomes

Purpose

1.1. Automate archiving of inspection logs and safety review outcomes for FBOs, ensuring regulatory compliance by systematically storing, filing, and backing up documentation for audits and safety management.
1.2. Enables automated retention, retrieval, reporting, and uniform record custody, minimizing manual handling and risks of human error.

Trigger Conditions

2.1. New inspection log submission in digital or scanned format.
2.2. Completion of a safety review or follow-up report upload.
2.3. Scheduled intervals (e.g., weekly/monthly reviews completion).
2.4. Approval or digital signature on compliance forms.
2.5. Audit event initiation or completion.

Platform Variants

3.1. Microsoft SharePoint
• Feature/Setting: Automate document Library APIs for archive-folder moves upon file upload triggers.
3.2. Google Drive
• Feature/Setting: Use Drive API watch and file.move automatedly when logs or reviews arrive in “incoming” folder.
3.3. Dropbox
• Feature/Setting: Automate using File Request endpoints and move/rename API for archive sorting.
3.4. Box
• Feature/Setting: Trigger Box Events; automate archiving via Retention Policy and Move Folder API.
3.5. OneDrive for Business
• Feature/Setting: Implement webhook on upload and automate copy/move via Microsoft Graph.
3.6. AWS S3
• Feature/Setting: Automate S3 Lifecycle rules and bucket event notifications for auto-move/archival.
3.7. Azure Blob Storage
• Feature/Setting: Automate with Event Grid trigger and blob-tier shift for long-term archiving.
3.8. Egnyte
• Feature/Setting: Automated Folder Sync and Egnyte API for move-file job on upload events.
3.9. Laserfiche
• Feature/Setting: Workflow automator triggers on new document, categorizes, and archives.
3.10. DocuWare
• Feature/Setting: Automate import function and workflow Archiving.
3.11. M-Files
• Feature/Setting: Automated workflow rules and vault triggers for compliance/archive moves.
3.12. SAP Document Management
• Feature/Setting: Automate with ArchiveLink integration APIs for incoming log archiving.
3.13. Zoho WorkDrive
• Feature/Setting: Use WorkDrive API to move documents upon creation or update event.
3.14. Slack
• Feature/Setting: Slack Event API automates file retention by moving files posted to compliance channel.
3.15. Zapier
• Feature/Setting: Automate by connecting source folder triggers to archive-action in cloud storage platforms.
3.16. Monday.com
• Feature/Setting: Board automation moves files to archives when status is “completed/reviewed”.
3.17. Asana
• Feature/Setting: Rule automation on task completion uploads linked docs to archival folder via integration.
3.18. IBM FileNet
• Feature/Setting: Automated classification and life cycle action rules for compliance archiving.
3.19. Google Workspace (Apps Script)
• Feature/Setting: Automate script that listens to Drive changes and auto-archives specific pattern files.
3.20. Salesforce
• Feature/Setting: Flow automation to archive Compliance Docs object upon safety review closure.
3.21. Smartsheet
• Feature/Setting: Automated workflows to move attachments to archive rows/folders post-verification.
3.22. Trello
• Feature/Setting: Butler Automation auto-moves attachments to backup/archive list when checklist complete.
3.23. Airtable
• Feature/Setting: Automation configured to move file fields to archival tables based on custom triggers.

Benefits

4.1. Automates compliance, ensuring no logs or outcomes are lost; always audit-ready.
4.2. Reduces manual work and automates retention policy adherence.
4.3. Speeds up audits and retrieval with automated document classification and indexing.
4.4. Enhances data security by automatedly archiving sensitive documentation.
4.5. Leverages automators across platforms, supporting diverse FBO systems and preferences.