Compliance & Audit PreparationPurpose
1.2. Automate the generation, storage, and secure delivery of audit trail reports for board audits, insurance reviews, and internal compliance checks in ABA therapy practices.
1.3. Support documentation practices required by HIPAA, state Medicaid programs, and insurers by providing time-stamped logs of system access, data changes, and therapist actions.
Trigger Conditions
2.2. Event-driven (upon completion of key operations such as therapist note edits, data exports, or user account changes).
2.3. Ad hoc user-triggered generation (admin request from compliance portal).
2.4. Success or failure of prior audit log generation tasks.
Platform Variants
3.1. Google Workspace (Drive/Sheets)
• Feature/Setting: Schedule Apps Script to compile Sheets-based audit logs and email as encrypted PDF.
3.2. Microsoft 365 (Power Automate, SharePoint)
• Feature/Setting: Power Automate Flow configured to extract SharePoint audit logs, convert to report, store in OneDrive, alert via Outlook.
3.3. AWS Lambda
• Feature/Setting: Lambda function polling DynamoDB or S3 logs, formatted to CSV, pushed to S3 folder with event notification.
3.4. Zapier
• Feature/Setting: Scheduler trigger, “Formatter” action to extract app logs, auto-upload to Dropbox/Google Drive and email notification.
3.5. Salesforce
• Feature/Setting: Process Builder to export field history tracking logs; scheduled Flow to email secure report link to compliance team.
3.6. Twilio SendGrid
• Feature/Setting: API integration for programmatic emailing of compiled audit files to pre-designated recipients.
3.7. Dropbox Business
• Feature/Setting: Scheduled API upload of finalized audit reports to team folders with automated permissions and expiry.
3.8. Slack
• Feature/Setting: Incoming webhook configured to alert compliance channels upon new report upload.
3.9. ServiceNow
• Feature/Setting: Scheduled job for audit activity record export, automated task creation for compliance review.
3.10. Atlassian Jira Service Management
• Feature/Setting: Post-function in workflow to trigger audit extraction and attach report to issue/ticket.
3.11. Monday.com
• Feature/Setting: Automation recipe to send audit log report as a file update when compliance review pulse date arrives.
3.12. Smartsheet
• Feature/Setting: Time-based workflow to generate, store, and alert on audit trail report availability.
3.13. QuickBooks Online
• Feature/Setting: Scheduled report export of access/audit logs using Reports API, routed to secure storage.
3.14. Xero
• Feature/Setting: API polling for user activity export, automated attachment to audit record in designated folder.
3.15. HubSpot
• Feature/Setting: Workflow automation to fetch log events, compile, and send an email notification with audit file.
3.16. Zendesk
• Feature/Setting: Trigger-based export of event logs, appending to audit record in secure location on ticket closure.
3.17. Notion
• Feature/Setting: Integration script for exporting page history and interactions, archiving periodically.
3.18. Asana
• Feature/Setting: Scheduled job to export activity logs, upload as a comment or attachment to compliance tasks.
3.19. Box
• Feature/Setting: Upload and auto-tag new audit files in secured folders; automated expiry and retention management.
3.20. Okta
• Feature/Setting: API job to pull system log API events, auto-format for regulatory review, and schedule report delivery.
Benefits
4.2. Lowers manual workload, decreasing human error in compliance processes.
4.3. Enhances regulatory posture and reduces risk of non-compliance penalties.
4.4. Ensures rapid accessibility and traceability of every data-altering action.
4.5. Guarantees secure, timely distribution of audit documentation to relevant stakeholders.