Compliance & Audit PreparationPurpose
1.2. Prevent audit failures by proactively flagging gaps, reducing legal risk, and maintaining client service continuity.
1.3. Automate audit readiness in ABA therapy, supporting efficient workflows for therapists, supervisors, and compliance officers.
1.4. Enable transparent documentation status tracking for all clients and sessions, minimizing manual checks.
Trigger Conditions
2.2. Real-time detection when a session log, consent, or billing record is not uploaded within X hours/days of session.
2.3. User-submitted form triggers indicating session completion but missing associated documentation.
2.4. Reconciliation triggers comparing EMR/EHR entries to documentation folders for mismatches.
Platform Variants
3.1. Twilio SMS
• Function: Send SMS alerts to therapists/supervisors when missing documentation is detected.
• API: Messages -> POST /2010-04-01/Accounts/{AccountSid}/Messages.json
3.2. SendGrid
• Function: Email automated missing documentation reports to compliance staff.
• API: Mail Send -> POST /v3/mail/send
3.3. Google Drive
• Function: Scan therapeutic documentation folders for missing/overdue files.
• API: files.list, files.get
3.4. Microsoft OneDrive
• Function: Monitor therapist workspaces for up-to-date records.
• API: drive/root/search(q='{filename}')
3.5. Dropbox
• Function: Review client-specific directories and notify on absent files.
• API: files/list_folder, files/get_metadata
3.6. Slack
• Function: Direct message team channels with missing or overdue documentation notifications.
• API: chat.postMessage
3.7. Microsoft Teams
• Function: Deliver compliance alerts to designated supervisors.
• API: chats/sendMessage
3.8. Asana
• Function: Auto-create compliance follow-up tasks for missing documentation.
• API: tasks.create
3.9. Jira Service Management
• Function: Log incidents or tickets for repeated noncompliance in documentation.
• API: POST /rest/api/3/issue
3.10. Salesforce Health Cloud
• Function: Update patient record status if compliance flag is raised.
• API: PATCH /services/data/vXX.X/sobjects/Account/{id}
3.11. DocuSign
• Function: Identify unsigned or pending digital consents.
• API: Envelopes:GET /v2.1/accounts/{accountId}/envelopes
3.12. Athenahealth
• Function: Audit session notes for presence in patient records.
• API: GET /patients/{patientid}/documents
3.13. SimplePractice
• Function: Verify required forms uploaded per session event.
• API: GET /api/v2/forms
3.14. TheraNest
• Function: Flag missing treatment plans before invoice generation.
• API: GET /api/v1/documents
3.15. Google Sheets
• Function: Log and update a running compliance audit matrix.
• API: spreadsheets.values.update
3.16. Monday.com
• Function: Board status change triggers compliance checks.
• API: change_column_value
3.17. Smartsheet
• Function: Automated report creation for missing documentation cases.
• API: sheets/{sheetId}/rows
3.18. Zapier
• Function: Integrate cross-platform data pulls to consolidate documentation checks.
• API: Zap Triggers and Actions
3.19. HubSpot
• Function: Alert case ownership if documentation lapses occur.
• API: crm.objects.contacts PATCH
3.20. Adobe Sign
• Function: Identify pending signatures or unsigned compliance files.
• API: GET /agreements
3.21. AWS S3
• Function: Event-driven checks for missing files in client/billing buckets.
• API: ListObjectsV2
Benefits
4.2. Frees therapists and managers from manual checks, saving time and labor.
4.3. Increases audit pass rates by maintaining continuous documentation visibility.
4.4. Improved client safety and service continuity via timely compliance management.
4.5. Multi-channel alerting meets diverse team preferences and workflows.
4.6. Scalable and adaptable for single clinics to multi-location ABA therapy businesses.