Compliance & Audit PreparationPurpose
1.2. Eliminate manual entry, prevent missing documentation, enable seamless audits, and provide up-to-date compliance status for regulators and management.
1.3. Integrate with training, HR, storage, and notification systems to pull, validate, and store evidence of mandatory completed courses (e.g., HIPAA, ethics, safety, data privacy).
Trigger Conditions
2.2. Scheduled compliance checkpoint (e.g., monthly/quarterly review date).
2.3. Completion of a required training module in LMS.
2.4. Manual upload of certificate by therapist.
2.5. API webhook receipt from partnered training vendor.
2.6. Manager request for compliance status audit.
Platform Variants
3.1. Workday
• Feature/Setting: Workday REST API; Configure GET/POST for employee learning history queries and onboard triggers.
3.2. BambooHR
• Feature/Setting: BambooHR API; Connect to ‘Files’ endpoint to fetch uploaded certificates, ‘Employee’ endpoint for role-based audits.
3.3. UKG Pro
• Feature/Setting: UKG Pro Learning APIs; Event-based triggers for course completion/expiration, export learning records.
3.4. SuccessFactors
• Feature/Setting: OData API services; Monitor learning item completions and download certifications.
3.5. TalentLMS
• Feature/Setting: /users/{id}/completions API; Poll completion data or receive webhook notifications.
3.6. Docebo
• Feature/Setting: Docebo API /learn/v1/users/me/completions; Automate periodic record pulls on completed regulatory trainings.
3.7. Moodle
• Feature/Setting: Web services API core_completion_get_course_completion_status; Sync events to downstream systems.
3.8. Google Workspace
• Feature/Setting: Google Drive API; Collect certificates uploaded into a dedicated compliance folder.
3.9. Microsoft 365
• Feature/Setting: Microsoft Graph API; Monitor SharePoint or OneDrive folders for new compliance document uploads.
3.10. Dropbox
• Feature/Setting: Dropbox API /files/list_folder; Detect and extract new training records in designated folders.
3.11. DocuSign
• Feature/Setting: DocuSign Connect webhook + eSignature API; Trigger workflows when signed training attestations are completed.
3.12. Zapier
• Feature/Setting: Zap triggers on new LMS completions; push structured record into compliance repository.
3.13. Box
• Feature/Setting: Events API; Watch for uploaded certifications, integrate file metadata with tracking system.
3.14. Smartsheet
• Feature/Setting: Smartsheet API – Rows endpoint; Update and sync therapy staff compliance tracking sheets.
3.15. Slack
• Feature/Setting: Events API; Alert leadership channels on expiring or missing compliance records.
3.16. Twilio SendGrid
• Feature/Setting: Send email notifications via API to prompt staff for overdue trainings.
3.17. Google Forms
• Feature/Setting: Forms API; Auto-collect responses/attachments of self-report training completion surveys.
3.18. Salesforce Health Cloud
• Feature/Setting: REST API; Synchronize therapist training records to contact profile for audit readiness.
3.19. ServiceNow
• Feature/Setting: Record API; Open/close compliance follow-up tickets based on incomplete trainings.
3.20. AWS S3
• Feature/Setting: S3 event notification; Move new uploaded files into compliance storage, trigger serverless verification.
Benefits
4.2. Streamlines compliance audits with always-available, up-to-date documentation.
4.3. Scalability for multi-location ABA therapy practices.
4.4. Real-time alerts for compliance gaps, preventing audit failures.
4.5. Enables rapid, secure reporting to regulators.
4.6. Integrates flexibly with a diverse range of HR, storage, and communication platforms.
4.7. Ensures privacy and role-based data access throughout all automated flows.