Compliance & Audit PreparationPurpose
1.2. Enable automated escalation for unresolved document gaps and streamline compliance audits by automating compliance readiness.
1.3. Automate review cycles by alerting stakeholders about missing mandatory records, reducing manual audit preparation.
1.4. Facilitate automated monitoring to maintain compliance, minimizing legal, regulatory, and operational risks.
Trigger Conditions
2.2. Scheduled audit-preparation cycle triggers automated alerts for missing required archive records.
2.3. Integration automatedly detects discrepancies from document retention policies and initiates alert flow.
2.4. Upload or status change in archive system triggers missing document automation.
2.5. Automatedly triggered by date proximity to audit deadlines if documents remain missing.
Platform Variants
• Feature/Setting: "When an item is modified" in SharePoint, automate trigger + "Send email" action, sample: configure dynamic content for missing files.
3.2. Zapier
• Feature/Setting: Google Drive "New File in Folder" + Filter + automated Slack/Email alert.
3.3. Make (formerly Integromat)
• Feature/Setting: Schedule Google Sheets scan + Router + Slack automation for missing mandatory doc fields.
3.4. Slack API
• Feature/Setting: Incoming Webhooks, configure automated alert payload for compliance channels.
3.5. Twilio SMS
• Feature/Setting: Automate REST API "Messages" endpoint for instant SMS alerts to compliance teams.
3.6. SendGrid
• Feature/Setting: Automate "Mail Send" v3 API for email notifications to stakeholders about missing documentation.
3.7. AWS Lambda
• Feature/Setting: Automated scheduled function scans S3 buckets, triggers SNS notification for gaps.
3.8. Google Apps Script
• Feature/Setting: Scripted triggers for Sheets/Drive automate audit checklist monitoring + email alerts.
3.9. ServiceNow
• Feature/Setting: Flow Designer automates task assignments and email alerts for compliance documentation gaps.
3.10. Salesforce Flow
• Feature/Setting: Workflow automation, automates Chatter notification on missing compliance record.
3.11. DocuSign API
• Feature/Setting: "Envelope Completed" webhook triggers automated check and alert for pending documents.
3.12. HubSpot Workflows
• Feature/Setting: Automated email or task if contract/approval document status remains incomplete.
3.13. Asana Rules Automation
• Feature/Setting: Automates task creation in compliance project for each missing doc detected.
3.14. Monday.com Automations
• Feature/Setting: Automate notification recipe ("When status changes and item is missing…").
3.15. Smartsheet Automation
• Feature/Setting: Automated reminders if compliance checklist rows are blank.
3.16. Jira Automation
• Feature/Setting: Scheduled JQL search for missing document issues, automate user mention.
3.17. Trello Butler
• Feature/Setting: Rule automates alert/comment when 'Compliance Docs' card field incomplete.
3.18. Box API
• Feature/Setting: Automated webhook for folder content monitoring, triggers automated missing file alert.
3.19. Notion API
• Feature/Setting: Scheduled database query for empty required fields and automated email/SMS alert.
3.20. Google Chat API
• Feature/Setting: Automated bot sends compliance document reminder to group chat.
3.21. Airtable Automation
• Feature/Setting: Recurring script checks for missing attachments, automates notification to linked contacts.
3.22. Microsoft Teams Flow
• Feature/Setting: Automated message to compliance channel when SharePoint file is overdue.
Benefits
4.2. Automates escalation to responsible parties, speeding resolution.
4.3. Standardizes compliance readiness by automating document verification and notification.
4.4. Enables scalable, automatable reminders and tracking, reinforcing audit preparation.
4.5. Automating alerts provides robust audit trails for internal and external review.