Purpose
1.1. Capture all actions—viewing, editing, downloading, sharing, deleting—performed on compliance and supplier documents to maintain a secure, queryable, and auditable record for regulatory, legal, and process improvement needs.
1.2. Ensure traceability and non-repudiation in document workflows, enabling sites to pinpoint responsible users and action timestamps for every activity on every file.
1.3. Facilitate fast incident response, compliance audits, and proof-generation by aggregating logs automatically in a centralized location.
1.4. Provide export capabilities and real-time anomaly alerts according to business rules or regulator requirements.
Trigger Conditions
2.1. User accesses, opens, or downloads any compliance or supplier document.
2.2. User uploads, creates, edits, annotates, or updates document metadata.
2.3. User deletes, archives, or moves a document to another repository.
2.4. User shares, exports, or prints a document.
2.5. System or integration modifies a document through an API.
Platform Variants
1. Google Drive
• Feature/Setting: Enable Drive Activity API; configure webhook on 'file change' and 'permission change' events.
2. Microsoft SharePoint
• Feature/Setting: Use SharePoint Audit Logs (Compliance Center) API; configure for all document libraries; react to create, access, modify, and delete events.
3. Dropbox
• Feature/Setting: Activate the Dropbox Business Activity API; set webhooks on file-level actions for compliance folders.
4. Box
• Feature/Setting: Box Events API; subscribe to events like PREVIEW, EDIT, DOWNLOAD, DELETE on designated folders.
5. DocuSign
• Feature/Setting: Enable Connect Events and Envelope Audit Trail via the REST API for every document status change.
6. OneDrive for Business
• Feature/Setting: Graph API 'driveItem' webhook; monitor create, update, delete actions on compliance folders.
7. Egnyte
• Feature/Setting: File Audits API; set rule-based triggers for 'file access' and 'permission change'.
8. M-Files
• Feature/Setting: Event Handlers on vault for object/document actions; configure for all CRUD operations.
9. SAP Document Management System
• Feature/Setting: Audit Trail functionality; enable Object Change Documents on compliance repositories.
10. Salesforce Files
• Feature/Setting: Files Connect REST events; subscribe to content modifications and downloads via platform events.
11. Alfresco
• Feature/Setting: Audit Subsystem; configure audit filters for 'document' and 'content' actions.
12. NetDocuments
• Feature/Setting: Workspace Activity Log API; track additions, edits, deletions.
13. iManage
• Feature/Setting: Security Audit Logging; enable on request profile and workspace levels.
14. Laserfiche
• Feature/Setting: Audit Trail Module; configure for repository, document, and field actions.
15. OpenText Content Suite
• Feature/Setting: Event Auditing; activate via Admin Console for all compliance libraries.
16. Smartsheet
• Feature/Setting: Activity Log via the Smartsheet API; track sheet/document changes.
17. Zoho WorkDrive
• Feature/Setting: Audit Trail feature; enable triggers for add, edit, share, and delete.
18. Citrix ShareFile
• Feature/Setting: Enable Activity Logging via ShareFile API; monitor document actions.
19. Confluence
• Feature/Setting: Audit Log REST API; focus on attachment action types.
20. OnBase
• Feature/Setting: Enable Document Audit Trail for compliance records via Config Management.
21. SAP S/4HANA Document Management
• Feature/Setting: Enable Change Documents Logging on document info records.
22. Oracle Content Management
• Feature/Setting: Content Events API; enable logs for each compliance repository.
23. IBM FileNet
• Feature/Setting: Audit Features for Object Stores; configure to capture required events.
24. Monday.com
• Feature/Setting: Activity API; poll for item/file changes in supplier modules.
25. Slack (for shared docs)
• Feature/Setting: Audit Logs API; monitor file uploads/downloads in dedicated channels.
26. Jira (for attached docs)
• Feature/Setting: REST API Webhooks; monitor attachment actions for compliance issues.
Benefits
4.1. Full lifecycle visibility into every document touchpoint for compliance assurance.
4.2. Accelerates investigations, regulatory response, and incident containment by surfacing relevant evidence.
4.3. Reduces manual reconciliation, human error, and missed compliance obligations.
4.4. Enables injection of logs into SIEM, analytics, or business intelligence tools for pattern and anomaly detection.
4.5. Automates compliance reporting, eliminating paperwork and saving resource hours.
Compliance & Document Management