Centralized document version control and distribution automation

Purpose

1.1. Automate and standardize document version updates and distribution to ensure regulatory compliance across all departments in aerospace manufacturing.
1.2. Reduce human error in document control and guarantee traceability and audit readiness for all revision histories and recipient logs.
1.3. Manage access and ensure secure, timely delivery to internal teams, partners, and authorized regulatory bodies.

Trigger Conditions

2.1. New document version uploaded to central DMS.
2.2. Approval status changed on compliance record.
2.3. Scheduled document review cadence met (e.g., monthly/quarterly cycle trigger).
2.4. Audit event or compliance flag raised in monitoring system.

Platform Variants

3.1. Microsoft SharePoint
• Feature/Setting: Document Library Webhooks; configure webhook to trigger on file update.
3.2. Google Drive
• Feature/Setting: Drive API (Changes list); configure push notifications for document modification.
3.3. Box
• Feature/Setting: Box Events webhook; configure to monitor file versioning events.
3.4. Dropbox Business
• Feature/Setting: Dropbox Business API (files/list_folder/longpoll); configure to detect new document versions.
3.5. OneDrive for Business
• Feature/Setting: Microsoft Graph API – delta queries for files; configure to track and react to document updates.
3.6. DocuSign
• Feature/Setting: Connect event triggers – document completed/envelope modified; configure outgoing webhooks.
3.7. SAP Document Management System
• Feature/Setting: DMS Change Notification (BAPI_DOCUMENT_CHANGE2); configure event monitoring.
3.8. IBM FileNet
• Feature/Setting: Content Engine Events; set ECM event subscriptions for document changes.
3.9. Egnyte
• Feature/Setting: Egnyte Event API; configure notifications for file edits/additions.
3.10. M-Files
• Feature/Setting: Event Handlers; configure event for "new version created".
3.11. Alfresco
• Feature/Setting: CMIS eventing and Audit Service; trigger workflow on document version event.
3.12. Laserfiche
• Feature/Setting: Workflow Rule for Document Modified; set search criteria for automating actions.
3.13. Atlassian Confluence
• Feature/Setting: Page versioning webhooks; configure outgoing webhook for page/document update.
3.14. Smartsheet
• Feature/Setting: Webhooks for sheet modification; use to trigger upon attachment/version update.
3.15. AWS S3
• Feature/Setting: S3 Event Notifications; set to trigger on object version put.
3.16. Google Cloud Storage
• Feature/Setting: Pub/Sub notifications for object versioning.
3.17. ServiceNow
• Feature/Setting: Document table Business Rule; configure to trigger upon updates.
3.18. Zendesk Guide
• Feature/Setting: API for article update events; configure triggers for versioned documentation.
3.19. Monday.com
• Feature/Setting: Change column trigger in automation center for document status.
3.20. Slack
• Feature/Setting: Incoming webhook for document update announcements or Slack Workflow Builder for automating distribution in channels.

Benefits

4.1. Consistent, real-time distribution of controlled documentation for compliance auditing.
4.2. Full traceability and secure version management across aerospace projects and regulatory scrutiny.
4.3. Reduced manual intervention, lower compliance risk, and streamlined internal/external communication.
4.4. Audit-ready logs demonstrating procedures and document access for regulators and certifying entities.