Compliance & Documentation AutomationPurpose
1.2. Ensure no lapse in regulatory documentation, audit-readiness, or aircraft/component legality.
1.3. Centralize alerts to responsible teams across sites/plants, removing human error in monitoring deadlines.
1.4. Integrate expiry updates with compliance dashboards, maintenance planning, and document repositories.
1.5. Escalate notifications for high-risk/critical certificates for timely renewal actions.
Trigger Conditions
2.2. Immediate update if a certificate receives a change in status (revocation, re-issue, etc.).
2.3. Manual upload/edit of certificate triggers real-time evaluation.
2.4. Change in regulations necessitating earlier renewal.
Platform variants
• Feature: Scheduled Cloud Flow
• Sample Config: "When a new file is added to SharePoint > Evaluate expiry date > Trigger Teams/Outlook notification if < 60 days"
3.2. Google Apps Script
• Feature: Time-driven triggers
• Sample Config: "Daily check on Google Sheets expiry column > Gmail send alert if date threshold met"
3.3. Zapier
• Feature: Formatter + Schedule + Email integration
• Sample Config: "New certificate in Google Drive > Date compare via Formatter > Gmail/Slack alert"
3.4. AWS Lambda
• Feature: Scheduled Lambda execution
• Sample Config: "Scan S3 bucket metadata > Compare expiry epoch > SNS alert to compliance group"
3.5. Twilio
• Feature: Messaging API
• Sample Config: "If expiry imminent > POST SMS reminder to supervisor's mobile"
3.6. Slack
• Feature: Incoming Webhooks
• Sample Config: "Trigger webhook if certificate expires in < 30 days > Post in #compliance-alerts"
3.7. ServiceNow
• Feature: Workflow Designer
• Sample Config: "Certificate table watch > If days to expiry < 90 > Generate incident & send notification"
3.8. Jira
• Feature: Automation Rules
• Sample Config: "When field 'expires' is within 45 days > Create issue of type 'Renewal Required'"
3.9. Salesforce
• Feature: Process Builder
• Sample Config: "Update on Certificate record > Check expiry > Chatter alert to record owner"
3.10. SendGrid
• Feature: Email API
• Sample Config: "Trigger template email with certificate details when expiry detected"
3.11. Trello
• Feature: Butler Automation
• Sample Config: "Card date within 30 days > Move to 'Urgent Renewals' list & @mention user"
3.12. AirTable
• Feature: Automations
• Sample Config: "When certificate expiry field is within 60 days > Send automatic email"
3.13. Monday.com
• Feature: Automations Center
• Sample Config: "Set up deadline reminder pulse based on expiry column"
3.14. Notion
• Feature: API + Integrations
• Sample Config: "Script checks expiry column > Slack/Email alert sent if threshold met"
3.15. Workato
• Feature: Conditional trigger
• Sample Config: "Monitor DB for certificates > Route Slack/Teams alert if < 45 days to expiry"
3.16. Intercom
• Feature: Custom Bots
• Sample Config: "If compliance tag and expiry near, bot message to compliance officer"
3.17. Asana
• Feature: Rules
• Sample Config: "Set rule: If due date in 10 days > Assign task to compliance manager"
3.18. Pipedream
• Feature: Timed Workflows
• Sample Config: "Schedule API check to compliance database > Email/SMS trigger if expiring soon"
3.19. DocuSign
• Feature: API EventNotifications
• Sample Config: "On envelope close > Evaluate certificate expiry > Send webhook if within renewal window"
3.20. HubSpot
• Feature: Workflows
• Sample Config: "Track expiring document field > Trigger internal email to responsible team"
Benefits
4.2. Minimizes manual tracking errors, reducing regulatory risk.
4.3. Automates escalation and documentation for audit trail.
4.4. Enables proactive renewal planning and resource allocation.
4.5. Centralizes compliance data, supporting corporate governance and reporting.