Regulatory reporting for aerial system operations

Purpose

1.1. Automate regulatory reporting for aerial system operations to ensure compliance with national and international standards (FAA, CAA, EASA) for rigging and installation businesses.
1.2. Capture, collate, validate, and submit operational data (flight logs, maintenance events, crew credentials, incident reports) to regulatory portals or internal compliance dashboards.
1.3. Maintain digital audit trails, scheduling of recurring filings, and instant alerts for missing or erroneous submissions.
1.4. Integrate data from flight management, maintenance, HR, and weather systems for comprehensive and traceable reports.

Trigger Conditions

2.1. Completion of aerial operation or flight event.
2.2. Scheduled reporting interval (daily, weekly, monthly).
2.3. Detection of an incident, non-compliance, or maintenance event logged in system.
2.4. Update or change in regulatory requirements fetched from authority APIs.

Platform Variants

3.1. Microsoft Power Automate
• Feature: Scheduled Flows; API Connector for flight logs; configure with recurring triggers and HTTP actions for submission to authority systems (FAA, CAA endpoints).
3.2. Zapier
• Feature: Filter and Formatter; use Webhooks to pull data from maintenance and crew management platforms, push to compliance portals or notification systems.
3.3. Google Cloud Functions
• Feature: Event-driven triggers; ingest drone telemetry via REST, format reports, send via HTTP to regulatory body.
3.4. AWS Lambda
• Feature: On-S3-upload trigger; process uploaded operation records, validate, and transmit via REST or email using SES.
3.5. Make (formerly Integromat)
• Feature: Scenario with Airtable/Google Sheets; parse operation logs and sync reports with customs or regulatory SQL databases via built-in HTTP/FTP modules.
3.6. Jira Service Management
• Feature: Issue automation; auto-generate compliance tasks and change log based on operation completion webhooks.
3.7. ServiceNow Flow Designer
• Feature: Workflow for incident reporting; auto-assigns compliance reviews, attaches operation data from email or FTP sources.
3.8. Salesforce Flow
• Feature: Scheduled Flows; auto-create regulatory issue records based on data from connected apps, enable outbound API calls to authorities.
3.9. Slack API
• Feature: Incoming Webhooks; send alerts for report deadlines, receive forms from users, push summaries to compliance channels.
3.10. Twilio SendGrid
• Feature: Transactional Email API; configure to send summary reports, verification notices, or error alerts to stakeholders and regulators.
3.11. DocuSign
• Feature: eSignature Request API; automate compliance sign-off workflows for final report documents post-operation.
3.12. Google Drive API
• Feature: File Watchers; auto-upload operation data, generate PDFs, share to specific regulator folders with set permissions.
3.13. Dropbox Business API
• Feature: File listener; triggers on upload to mapping/flight log folders, auto-share included documentation links in compliance records.
3.14. Smartsheet
• Feature: Sheet automation; auto-populate compliance checklists, schedule reminders, and trigger approval workflows.
3.15. SAP Cloud Platform
• Feature: Workflow Service; design compliance sequence flows, connect to maintenance/flight data via OData services.
3.16. HubSpot Operations Hub
• Feature: Data Sync; automate fetching crew credentials and hours, merge for reporting, send downstream to reporting authorities.
3.17. IBM App Connect
• Feature: Event-driven Flows; link drone ops data from IoT core, format JSON/XML for direct regulatory API submit.
3.18. REST API (custom, e.g., FAA DroneZone)
• Feature: Auto-submission endpoint; assemble POST request with operation batch data, handle compliance response parsing.
3.19. Tableau Server REST API
• Feature: Auto-refresh dashboards with compliance data, schedule PDF/CSV export to regulator endpoints.
3.20. Monday.com
• Feature: Automation recipes; auto-update compliance boards, notify teams on overdue items, and file completed reports via email/API.

Benefits

4.1. Consistent compliance with rigorous reporting schedules and formats.
4.2. Real-time alerts for missing, late, or erroneous documentation, reducing risk of penalties.
4.3. Lower manual effort and operational costs, eliminating human error in data collation or submission.
4.4. Centralized, audited repository of all history for regulatory reviews, with integrated cross-system traceability.
4.5. Enhanced agility to respond to changing regulatory requirements via rapid workflow edits.