Digital signature workflows for contracts

Purpose

1.1. Streamline contract signature collection for purchase agreements, regulatory submissions, and supplier onboarding in agrochemicals distribution.
1.2. Ensure legal compliance, audit trails, and rapid turnaround on MSDS declarations, transport paperwork, and customer agreements.
1.3. Securely manage agreements across distributed branches and field sales agents, with traceable digital records and storage automation.

Trigger Conditions

2.1. New contract generated in document management system (DMS).
2.2. Legal request for signature from compliance team.
2.3. CRM indicates customer readiness or change of status.
2.4. Manual upload to shared compliance folder.
2.5. API endpoint receives new contract payload from ERP.
2.6. Expiry or renewal date approaching for existing agreements.
2.7. Regulatory update requiring contract re-signature.

Platform Variants

3.1. DocuSign
– Feature/Setting: eSignature REST API; Endpoint: /envelopes; Configure TemplateID and recipient roles.
3.2. Adobe Sign
– Feature/Setting: REST API v6 POST /agreements; Use webhook for completion callback.
3.3. HelloSign
– Feature/Setting: API v3 /signature_request/send; Set signers and document URLs.
3.4. PandaDoc
– Feature/Setting: API /documents/send; Activate auto-reminder logic.
3.5. SignNow
– Feature/Setting: /v2/documents endpoint; Integrate signer order and status webhooks.
3.6. SignEasy
– Feature/Setting: REST v2 POST /signatureRequest/send; Configure for bulk dispatch.
3.7. OneSpan Sign
– Feature/Setting: Package creation via API POST /api/packages; Add audit trail option.
3.8. Zoho Sign
– Feature/Setting: API POST /requests; Trigger for role-based sequential signatures.
3.9. Sertifi
– Feature/Setting: API v7 POST /api/v7/Envelopes; Enable document archiving callback.
3.10. RightSignature
– Feature/Setting: v2 REST API POST /public/v2/documents; Select shared templates for contracts.
3.11. eSign Genie
– Feature/Setting: /signature_request send API; Include cc email notification logic.
3.12. SignRequest
– Feature/Setting: /api/v1/signature_request/send_signrequest; Dynamic field population.
3.13. AssureSign
– Feature/Setting: POST /v3/templates; Configure for signature, initials, and date stamps.
3.14. Legalesign
– Feature/Setting: API POST /api/contract; Multi-party routing configuration.
3.15. GetAccept
– Feature/Setting: API POST /documents; Enable SMS signature invitation.
3.16. Concord
– Feature/Setting: POST /api/contracts; Webhook for status update to DMS.
3.17. DrySign
– Feature/Setting: REST POST /signatures/drysign; Batch mode signature capture.
3.18. Signable
– Feature/Setting: API POST /api/template/send; Template mapping for supplier agreements.
3.19. RSign
– Feature/Setting: API POST /envelope/send; Two-factor authentication for signers.
3.20. SignRequest (Second Instance for Substitute)
– Feature/Setting: API /v1/team/signrequest; Supervisor notification setup.

Benefits

4.1. Accelerates contract closure from days to minutes.
4.2. Delivers secure, tamper-proof audit trails for regulators.
4.3. Reduces manual effort and minimizes compliance risk exposure.
4.4. Ensures rapid branch or remote staff onboarding with digital KYC.
4.5. Centralizes signed document records for easy retrieval during audits or recalls.
4.6. Automates recurring contract renewals, expiry notifications, and stakeholder reminders.
4.7. Supports multi-language e-signature experiences for global partners.