Compliance & DocumentationPurpose
1.2. Digitize paper logs to facilitate audits, traceability, and secure forensic access.
1.3. Automate retention scheduling and timely archival for regulatory standards such as EASA, FAA, or local authorities.
1.4. Enable instant retrieval for operational reporting, warranty claims, and incident analysis.
Trigger Conditions
2.2. Manual upload via technician mobile application.
2.3. Receipt of a signed PDF maintenance record via monitored email inbox.
2.4. Scheduled batch scan of paper archives.
2.5. Document status update in DMS (Document Management System).
Platform Variants
3.1. Microsoft SharePoint
• Feature: Document Library API – configure upload trigger for new PDFs, set retention policy per aviation compliance.
3.2. Google Drive for Work
• Feature: Drive API files.create – auto-create record folders; use labels for aircraft registration & work order.
3.3. Dropbox Business
• API: /files/upload – batch upload scanned log files with structured metadata.
3.4. Box
• Function: Upload File endpoint – send maintenance files upon technician ‘Job Complete’ event.
3.5. OpenText Content Suite
• Setting: REST API document import; map maintenance event fields to metadata.
3.6. IBM FileNet
• API: ingestDocument – push logs with workflow metadata from MRO systems.
3.7. Alfresco
• REST: /api/node/{id}/content – automate digital archiving tied to maintenance request completion.
3.8. DocuWare
• Feature: Intelligent Indexing; configure auto-archive on finished work orders from ERP.
3.9. SAP ArchiveLink
• Function: ArchiveLink interface – attach scanned records to the maintenance order object.
3.10. ServiceNow
• Integration: Import Set API – auto-ingest logs from field technician mobile submissions.
3.11. M-Files
• API: Object Creation endpoint with vault mapping; trigger creation on file receipt.
3.12. Laserfiche
• Feature: Workflow Rule – move e-mailed maintenance PDFs to a compliance folder.
3.13. NetDocuments
• API: nd-upload – direct archiving via job ticket submission.
3.14. Evernote Teams
• API: createNote – generate archive note with aircraft, task, and date meta.
3.15. Amazon S3
• Action: PutObject API – store digitized records, configure Object Lifecycle Policy for retention.
3.16. Azure Blob Storage
• REST: Put Blob operation; include aircraft and job metadata as tags.
3.17. Google Cloud Storage
• API: objects.insert – schedule upload of finished log scans. Tag with regulatory class.
3.18. Egnyte
• API: Upload Link – use for secure technician file drop upon maintenance sign-off.
3.19. Zoho WorkDrive
• Feature: WorkDrive API ‘upload’ – automate archiving from MRO job workflows.
3.20. Filevine
• Endpoint: REST Files API; auto-archive maintenance-related documents when job status changes.
3.21. OnBase by Hyland
• Integration: Document Import Processor – map MRO data to records on every job close-out.
3.22. Adobe Document Cloud
• Feature: Automated PDF archiving; configure via Adobe PDF Services API post-maintenance.
Benefits
4.2. Dramatically speeds up regulatory audits and traceability investigations.
4.3. Automates lifecycle controls, ensuring timely disposal and retention alignment per legal requirements.
4.4. Centralizes access while maintaining strict version and access control.
4.5. Ensures operational continuity by making records instantly available from anywhere.
4.6. Enhances data security with automated encryption and access logging.
4.7. Supports rapid incident response and warranty validation via instant retrieval.