Secure sharing of compliance documents with stakeholders

Purpose

1.1. Enable secure, timely sharing of regulatory compliance documents (certifications, maintenance logs, airworthiness directives) with internal/external stakeholders (regulators, airlines, lessors, partners).
1.2. Ensure traceability, access control, and audit trails for all shared documents.
1.3. Minimize manual handling, reduce risk of data leaks, and maintain up-to-date documentation availability for audits and inspections.
1.4. Meet strict aviation and MRO industry standards for digital records management and multi-party collaboration.

Trigger Conditions

2.1. Completion or approval of new/updated regulatory document within DMS.
2.2. Scheduled compliance reviews or audits.
2.3. Formal request from stakeholder (via web form, email, or ticket).
2.4. Expiry/renewal of certifications triggers advance notification and sharing workflow.

Platform Variants

3.1. DocuSign
• API: Envelopes:create | Send compliance docs as secure, trackable envelopes for signature or acknowledgment.
3.2. Box
• API: Collaboration: create | Set view/download-only links with expiry for external parties.
3.3. ShareFile
• Feature: Secure Share | Share documents with audit trail and restricted access.
3.4. Google Drive
• API: Permissions:create | Share folder/file with email authentication; expiration date configured.
3.5. Microsoft 365 (OneDrive, SharePoint)
• API: ShareLink | Configure sharing with internal/external stakeholders, MFA enforced.
3.6. Dropbox Business
• API: Sharing File Requests | Generate trackable, one-time access links for compliance files.
3.7. Egnyte
• Feature: Secure Link Generation | Log access, restrict downloads, set link expiration.
3.8. Salesforce
• API: Files Connect | Share compliance docs with customer/partner accounts, log activity to CRM.
3.9. ServiceNow
• API: Attachment Share | Attach and send compliance files via task or approval workflow.
3.10. Zendesk
• Feature: File Attachment in Ticket | Automatically attach compliance docs, only visible to authorized roles.
3.11. Slack
• API: files.upload | Post document to private/external channels with access limits.
3.12. Atlassian Confluence
• API: Content REST API | Create/update restricted pages; notify stakeholders by email.
3.13. SFTP Servers
• Feature: Automated Upload + User Management | Provide stakeholders with temp credentials, log downloads.
3.14. AWS S3
• API: presigned_url | Generate time-bound URL for document access, log every access event.
3.15. Azure Blob Storage
• API: SAS Token | Configure Shared Access Signature with limited permissions and expiration.
3.16. Google Cloud Storage
• API: Signed URLs | Grant granular object-level access to specific stakeholders.
3.17. Citrix ShareFile
• Feature: Secure Link | Real-time notification on access or download, detailed tracking enabled.
3.18. Adobe Document Cloud
• API: getSecureLink | Distribute PDF compliance files with access expiration.
3.19. Okta
• API: Integration for Access Management | Single Sign-On for DMS platforms; enforce strict authentication policies.
3.20. Zapier
• App: 'Send Email with Attachment' | Automated sending of compliance document PDF to whitelisted stakeholder email.
3.21. AirTable
• API: Attachment Share & Link Generation | Track document status, share via unique expiring link.
3.22. M-Files
• API: Share Public Link | Document vault access limited by role and validity.
3.23. IBM FileNet
• API: Content Share | Configure rights-managed share token for compliance documentation.
3.24. Egnyte
• API: Secure Share Link | Restrict access to approved domains/addresses only.

Benefits

4.1. Improved compliance by enforcing secure, auditable document sharing flows.
4.2. Fast, automated fulfillment of document requests with access logging.
4.3. Reduced risk of unauthorized dissemination or loss of sensitive aviation records.
4.4. Streamlined audit preparation via automated access and activity reports.
4.5. Enhanced stakeholder trust through professional, industry-standard sharing protocols.