Integration with regulatory systems for document uploads

Purpose

1. Enable automated, compliant document upload and integration with regulatory systems for aircraft supply stores, ensuring all documentation for parts and shipments is timely, consistently filed, and auditable.

2. Synchronize required certifications (e.g., EASA Form 1, FAA 8130-3) and tracking documents with aviation authorities’ portals automatically, supporting ongoing compliance and minimizing manual intervention.

3. Increase transparency, simplify audits, and lower risk of non-compliance by keeping all regulatory filings systematic and securely archived.

Trigger Conditions

1. New inventory arrival or shipment dispatch triggers upload of required regulatory documents.

2. When a part is sold or transferred, related forms become available in the ERP or DMS.

3. Scheduled compliance review or audit dates activate batch document uploads.

4. Receipt of regulatory notice requiring urgent document submissions.

5. Expiry of certifications or licenses associated with stored parts triggers notification and upload.

Platform Variants

1. Microsoft SharePoint

• Feature/Setting: Configure Document Library with automated folder sync via REST API for outbound regulatory upload.
  

2. Salesforce

• Feature/Setting: Use ‘Files Connect’ API; set trigger when an object with a compliance flag is updated, auto-upload to regulatory system.
  

3. SAP S/4HANA

• Feature/Setting: Integration Suite ‘Document Compliance’ API for automatic eDocument generation and posting.
  

4. Oracle NetSuite

• Feature/Setting: SuiteScript to trigger SuiteTalk REST Web Services upload on transaction with compliance checkbox.
  

5. Box

• Feature/Setting: Box API webhooks for new/modified regulatory folders; auto-transfer documents via external upload endpoint.
  

6. Dropbox Business

• Feature/Setting: File Request endpoint; trigger when file dropped in ‘Compliance’ folder, auto-forward via webhook.
  

7. Google Drive

• Feature/Setting: Drive API to watch ‘Aviation Compliance’ folder, with push to REST regulatory endpoint on new items.
  

8. DocuSign

• Feature/Setting: Envelope completion triggers Connect webhook for document extraction and regulatory system upload.
  

9. Adobe Acrobat Sign

• Feature/Setting: Completed Agreement webhook; extract file and upload via API integration.
  

10. M-Files

• Feature/Setting: Intelligent Metadata Layer triggers upload script when compliance class meta is applied.
  

11. IBM FileNet

• Feature/Setting: Event Action on document ingestion; call export API to regulatory portal.
  

12. AirTable

• Feature/Setting: Script block with API calls; triggered on ‘Compliance Ready’ field change.
  

13. ServiceNow

• Feature/Setting: Flow Designer automates PDF export and direct POST to agency endpoint.
  

14. Monday.com

• Feature/Setting: Automations + ‘Files’ column triggers sequence: upload file, send via HTTP integration.
  

15. Egnyte

• Feature/Setting: Egnyte Webhook for ‘regulated’ folders; auto forward file to external API.
  

16. Smartsheet

• Feature/Setting: Change trigger in ‘RegDocs’ sheet with Bridge integration for HTTP POST upload.
  

17. Zendesk

• Feature/Setting: Custom trigger on ‘Compliance Ticket’ closed, use API to upload attached documents.
  

18. Zoho CRM

• Feature/Setting: Workflow rule on record update + API function for file submission.
  

19. SFTP Servers (Any vendor, e.g., FileZilla, Cerberus, SolarWinds)

• Feature/Setting: Monitor compliance folders for new files and automate transfer to external upload script.
  

20. AWS S3

• Feature/Setting: New object event triggers Lambda function to upload document to regulatory endpoint.
  

21. Azure Blob Storage

• Feature/Setting: Blob created event triggers Logic App or Function for document extraction and HTTP POST.
  

22. Google Cloud Storage

• Feature/Setting: Finalize/create trigger calls Cloud Function for document forwarding via API.
  

23. SAP Document Management Service

• Feature/Setting: Webhook on regulatory tag assignment; initiate outbound API call.
  

24. PTC Windchill

• Feature/Setting: Lifecycle event triggers publish action to regulatory system API.
  

Benefits

1. Regulatory documentation always current, reducing legal risk.

2. Eliminates manual upload errors and delays.

3. Full audit trail for compliance and internal quality assurance.

4. Scalable across suppliers, locations, and document types.

5. Frees compliance and admin resources for higher-value tasks.