Management of MSDS/SDS sheets for hazardous parts

Purpose

1.1. Ensure up-to-date MSDS/SDS sheets are collected, stored, and accessible for all hazardous parts in compliance with aviation industry and regulatory requirements.
1.2. Streamline notifications of upcoming MSDS/SDS expirations, manage supplier submissions, and centralize documentation for compliance audits and internal safety protocols.
1.3. Facilitate automated distribution and acknowledgment workflows for relevant teams, maintaining real-time access and version history across sites and satellite offices.

Trigger Conditions

2.1. New hazardous part is added to inventory or supplier catalog.
2.2. MSDS/SDS approaching expiry or new version released by supplier.
2.3. Audit preparation or compliance review scheduled.
2.4. Employee requests or system notification for missing, outdated, or incorrect documentation.

Platform Variants

3.1. Microsoft SharePoint
• Feature/Setting: Document Library; API endpoint for file upload/write; automated receipt and sorting triggers.
3.2. Salesforce
• Feature/Setting: Custom Object for Hazardous Parts; REST API for record updates; Workflow for doc request.
3.3. Google Drive
• Feature/Setting: Folder Watch; Drive API for file manipulation and permission configuration.
3.4. Slack
• Feature/Setting: Scheduled/triggered message via Slack API; alert channels for document expiry or missing sheets.
3.5. SAP
• Feature/Setting: Inventory/Compliance/Materials modules, IDoc API or RFC integration for document requests.
3.6. Zendesk
• Feature/Setting: Custom ticket trigger for missing MSDS/SDS, webhook for auto-ticket creation.
3.7. DocuSign
• Feature/Setting: Envelope automation via API for supplier signature/certification; status callback.
3.8. Dropbox Business
• Feature/Setting: File upload endpoint, webhook for new document events; granular access control.
3.9. Box
• Feature/Setting: Metadata tagging; Box Events API for new/modified compliance file.
3.10. AWS S3
• Feature/Setting: Bucket event trigger (PUT/POST); IAM policy and S3 REST API for file actions.
3.11. Microsoft Teams
• Feature/Setting: Automated channel messages; Graph API to post compliance reminders/files.
3.12. NetSuite
• Feature/Setting: Custom transaction field; SuiteScript or REST API for document associations.
3.13. HubSpot
• Feature/Setting: Workflow trigger for missing supplier docs; CMS file repository API.
3.14. SendGrid
• Feature/Setting: Email notification automation; dynamic template API for compliance reminders.
3.15. Twilio SMS
• Feature/Setting: Trigger SMS alerts through Programmable Messaging API on critical expiration.
3.16. Monday.com
• Feature/Setting: Board automation for MSDS tracking; API to update item status and file attachments.
3.17. Jira Service Management
• Feature/Setting: Create and update compliance tickets; webhook for file attachment reminder.
3.18. Oracle Fusion Cloud
• Feature/Setting: Compliance workflow module; REST API for document status and reminders.
3.19. Adobe Sign
• Feature/Setting: Automated reminder and signature request through REST API for suppliers.
3.20. Freshservice
• Feature/Setting: Compliance task automation, API for ticket creation and document upload.
3.21. Smartsheet
• Feature/Setting: Row update for expiring MSDS; webhook and API for document status tracking.
3.22. Dropbox Sign
• Feature/Setting: Embedded signing requests, webhook for signature completed callback.
3.23. OneDrive
• Feature/Setting: Automated upload through Graph API; permission configuration on file creation.
3.24. ServiceNow
• Feature/Setting: Compliance task scheduling; REST API call for assignment and document upload.

Benefits

4.1. Reduces risk from missing or outdated MSDS/SDS documents.
4.2. Increases compliance visibility for audits and inspections.
4.3. Decreases manual effort in collection, tracking, and distribution.
4.4. Centralizes real-time document access for multi-location teams.
4.5. Ensures timely notification and response to regulatory changes.
4.6. Automates communication with employees and suppliers.
4.7. Scalable with business growth and supplier/vendor changes.
4.8. Supports seamless document versioning and retention.
4.9. Enables granular control and monitoring of supplier and staff obligations.
4.10. Strengthens aviation safety and operational integrity.