Compliance & DocumentationPurpose
1.2. Reduce manual checking effort, ensure suppliers meet aviation standards, and automatically flag non-compliance for immediate investigation.
1.3. Centralize document tracking, expiry monitoring, and allocation of approvals before order fulfillment.
1.4. Facilitate digital documentation trails for audits and regulatory reporting.
Trigger Conditions
2.2. Addition of a new supplier or changes to supplier documentation status.
2.3. Scheduled checks (e.g., daily/weekly) for document expiry or pending validations.
2.4. Manual request via portal or API for specific supplier document review.
Platform Variants
3.1. SAP Business One
• API: B1 Service Layer – Setup webhook on purchase order creation; fetch linked supplier ID and compliance document status via GET /BusinessPartners({Id}).
3.2. Oracle Netsuite
• SuiteScript 2.0: AfterSubmit trigger script on order records; call REST endpoint GET /record/v1/vendor/{id}/complianceDocs.
3.3. Microsoft Dynamics 365
• Data Connector: Logic Apps flow triggered by PO create; invoke Custom API “GetSupplierCompliance” to fetch documentation.
3.4. Salesforce
• Flow Builder: Record-Triggered Flow on PO object; Action: Call External Service “VerifyComplianceDoc” with Supplier ID.
3.5. ServiceNow
• Workflow: Business Rule on Procurement Order; REST step: GET /api/now/table/supplier_doc_validation.
3.6. Coupa
• Integration API: Listen on PO creation webhook; trigger GET /suppliers/{id}/compliance_documents.
3.7. Ivalua
• Workflow Automation: OnOrderCreated event; call REST API GET /api/suppliers/{id}/documents.
3.8. Ariba
• Event: Purchase Order Created; Integration API call to GET supplier document set.
3.9. HubSpot
• Operations Hub Workflow: Webhook POST to internal compliance validation endpoint; parse status.
3.10. DocuSign
• Connect Event: EnvelopeComplete listener; API GET /envelopes/{envelopeId}/documents for checking compliance forms attached.
3.11. SharePoint Online
• Power Automate Trigger: Item Created in Supplier Docs Library; Condition: Validate expiry metadata.
3.12. Box
• Webhook: File uploaded to /compliance/SupplierXYZ; call API to trigger compliance analysis.
3.13. Google Drive
• Apps Script: On file change in /ComplianceDocs; invoke Verification API.
3.14. Dropbox
• API: On new file in /SupplierCompliance; execute compliance check via external service.
3.15. Adobe Sign
• Webhook: AgreementCompleted; API GET /agreements/{id}/documents, validate presence/type.
3.16. AWS Lambda
• Trigger: S3 ObjectCreated in compliance bucket; Lambda code calls document validation function.
3.17. Azure Functions
• Webhook: New PO via Event Grid; Function queries supplier compliance via API.
3.18. Google Cloud Functions
• Pub/Sub: PO Created topic; function runs document validation logic via Cloud Vision/OCR for certificate checks.
3.19. Twilio SendGrid
• Event: Compliance failure; send templated alert to compliance team using Marketing Campaign API.
3.20. Slack
• Workflow Builder: Send notification in compliance channel for failed or missing documents via Incoming Webhook.
3.21. Jira Service Management
• Automation Rule: On non-compliance; auto-create ticket using Create Issue API.
3.22. Zendesk
• Trigger: Non-compliance detection; Create support ticket API POST /api/v2/tickets.json.
3.23. Okta
• Workflow: If supplier compliance is valid, enable supplier portal access via Update User API.
3.24. Power BI
• Dataflow: Refresh compliance dashboard from validation results API.
3.25. AirTable
• Script: On new order, script checks compliance field via custom API and updates status.
Benefits
4.2. Instantly flag or block purchase orders from non-compliant suppliers.
4.3. Maintain continuous audit readiness by logging all validations.
4.4. Improve operational efficiency, regulatory adherence, and supplier relationship management.
4.5. Enable seamless communication between procurement, compliance, and operational departments.
4.6. Proactive detection and renewal management for expiring compliance documents.