Digital archiving of before/after images and documentation

Purpose

1.1. To automate digital archiving of before/after images and associated documentation for restorations, ensuring regulatory compliance, traceability, and secure access.
1.2. Automating collection, storage, categorization, and retrieval of images, reports, and metadata for each artwork restoration.
1.3. Facilitate automated audit trails, access control, and encrypted storage to meet compliance obligations.
1.4. Enable automated documentation flows for insurance, client transparency, and internal review.

Trigger Conditions

2.1. New restoration project initiated in project management system.
2.2. Before/after image upload by staff via mobile, desktop, or dedicated kiosk.
2.3. Completion of restoration step logged by technician.
2.4. Submission of accompanying documentation (treatment reports, instrument scans).
2.5. Scheduled compliance review or audit event triggered.

Platform Variants

3.1. Dropbox
• Feature/Setting: Automated "File Requests" and "/files/upload" API for receiving images, archiving with metadata tags.

3.2. Google Drive
• Feature/Setting: "Drive API v3" for automated folder creation, file upload, and permission controls on archived documentation.

3.3. Microsoft OneDrive
• Feature/Setting: "Graph API /me/drive/items" to automate upload, metadata tagging, and access auditing.

3.4. Box
• Feature/Setting: "Folders and Files" API for automated archival, version control, and retention policies.

3.5. Amazon S3
• Feature/Setting: "S3 PutObject" for automated upload; configure "Object Lock" for compliance retention.

3.6. SharePoint
• Feature/Setting: Document Library automation with REST API for auto-upload, version history, and eDiscovery tagging.

3.7. DocuWare
• Feature/Setting: "REST Import API" to automate document intake and workflow assignment.

3.8. M-Files
• Feature/Setting: Automatic vault entry via "M-Files Web Service API", auto-classification rules for artwork docs.

3.9. Egnyte
• Feature/Setting: "Egnyte Public API" for automated upload, metadata assignment, and audit logging.

3.10. Laserfiche
• Feature/Setting: "Repository API" to automate archive creation and versioned storage of restoration images.

3.11. Airtable
• Feature/Setting: "Records API" to automate linking images, categorization, and workflow stages.

3.12. Smartsheet
• Feature/Setting: "Smartsheet Attachments API" to automate upload/logging of restoration documentation.

3.13. Evernote
• Feature/Setting: "NoteStore API" for automated note creation with before/after images, OCR tagging.

3.14. Zoho Docs
• Feature/Setting: "Zoho WorkDrive API" for automated folder and document archiving.

3.15. SAP Document Management
• Feature/Setting: "SAP DMS Upload" for automating archiving, compliance-check workflows.

3.16. IBM FileNet
• Feature/Setting: "Content Engine API" automation for archival and compliance-class assignment.

3.17. Alfresco
• Feature/Setting: "Alfresco Content API" to automate document flows, versioning, and audit trails.

3.18. OpenText
• Feature/Setting: "Content Server REST API" for automated, rule-based documentation archiving.

3.19. Canto DAM
• Feature/Setting: Automated asset ingest using "Canto API", AI-driven tagging and categorization.

3.20. Bynder
• Feature/Setting: "Asset Upload API" for automatic archiving, metadata population for restoration projects.

3.21. Monday.com
• Feature/Setting: "File column" automation via API for auto-attaching images and records per project.

3.22. Salesforce
• Feature/Setting: "Files Connect" and "REST API" for automated documentation linkage to accounts/projects.

Benefits

4.1. Automates compliance and audit readiness with secured, tamper-proof archives.
4.2. Automated retrieval reduces manual search time, accelerating reporting/audits.
4.3. Automating archiving reduces human error and enhances version control.
4.4. Automatedly ensures metadata is attached for future traceability.
4.5. Supports automatable workflows for notifying stakeholders on completion or compliance needs.
4.6. Reduces manual data entry, automates linking of multimedia and documentation for each project.
4.7. Automator simplifies employee training by enforcing standardized digital archiving steps across platforms.
4.8. Automated notifications accelerate review and approval cycles.
4.9. Ensures automating encryption and access control to meet confidentiality requirements.
4.10. Scalable automation for archiving increasing volumes as business grows.