Automatic document collection (KYC, certificates) from clients and suppliers

Purpose

1.1. Automate the full cycle of document collection (KYC, certificates, AML, identification) from clients and suppliers for diamond wholesalers.
1.2. Automates client/supplier onboarding, regulatory compliance (KYC/AML), and document renewal tracking.
1.3. Minimizes manual interventions by setting automated triggers and notifications, accelerates compliance, and ensures a centralized system for document storage, retrieval, and audit trails.
1.4. Facilitate automated reminders, auto-validation of submitted documents, and flagged alerts for missing/expiring documentation.

Trigger Conditions

2.1. New client or supplier onboarding event.
2.2. Expiry date approaching for any stored KYC or compliance certificate.
2.3. Periodic scheduled compliance checks (e.g., quarterly/annually automation).
2.4. Manual request raised by compliance officer through automatable dashboard interface.

Platform Variants

3.1. DocuSign
• Feature/Setting: eSignature API to automate document request; configure "Envelope Creation" for KYC doc sets.
3.2. Dropbox
• Feature/Setting: API webhook for file upload automation; auto-classify folders by client/supplier code.
3.3. Google Drive
• Feature/Setting: Drive API for real-time folder creation and Share automation; auto-upload scripts triggered by onboarding.
3.4. Microsoft SharePoint
• Feature/Setting: Automate site creation and permissions for compliance docs; REST API triggers for document lifecycle.
3.5. Salesforce
• Feature/Setting: Flows for automated KYC request emails; REST API to fetch, log, and validate attached documents.
3.6. Zoho CRM
• Feature/Setting: Blueprint automation to trigger document upload requests via APIs.
3.7. Twilio SMS
• Feature/Setting: Automate SMS notifications for pending document uploads using Programmable SMS API.
3.8. SendGrid
• Feature/Setting: Automated email reminders for document uploads using Email API; pre-fill templates per compliance event.
3.9. AWS S3
• Feature/Setting: SDK integration for automating document storage, tagging for expiry and KYC type.
3.10. OneDrive
• Feature/Setting: Graph API to automate folder structure for new clients, auto-share links for uploads.
3.11. Box
• Feature/Setting: Box API triggers for document collection workflows; automate collaborator invites per client.
3.12. Adobe Sign
• Feature/Setting: Automate sending of signature requests for compliance docs using REST API.
3.13. Slack
• Feature/Setting: Automate direct reminders via Slack API for document submission.
3.14. Monday.com
• Feature/Setting: Board automations for compliance, auto-status updates when docs are uploaded via API.
3.15. Airtable
• Feature/Setting: Scripting automation to track upload status and schedule document expiry reminders.
3.16. HubSpot
• Feature/Setting: Automated workflows for compliance doc requests, logging via API.
3.17. Mailgun
• Feature/Setting: API-driven automated emails for KYC doc submission reminders.
3.18. Formstack
• Feature/Setting: Automate form link generation and submission handling for KYC collection.
3.19. PandaDoc
• Feature/Setting: API to automate document requests and real-time notifications for completed submissions.
3.20. Okta
• Feature/Setting: Automate access provisioning to upload portals through Okta Workflows for compliance access control.
3.21. Trello
• Feature/Setting: Automate card creation and due dates for compliance items using REST API.

Benefits

4.1. Automates compliance, reducing manual effort and human error.
4.2. Enhances traceability and audit trails with automated logs.
4.3. Ensures timely, automated reminders, avoiding missed KYC renewals.
4.4. Increases data security by automatedly managing permissions and access.
4.5. Saves time and operating costs via seamless, automatable integrations and workflow automators.