Audit trail generation and archiving

Purpose

1.1. Automate the creation, logging, and secure digital archiving of an untamperable audit trail for every test event, transaction, grading, or compliance activity, ensuring regulated educational testing service providers meet accreditation, legal, and standards requirements.
1.2. Automating this process eliminates manual errors, guarantees consistency, supports audits, enables investigation of incidents, and supports instant retrieval for compliance checks.
1.3. This audit trail automation documents each step in assessment delivery, grading, moderation, and result communications, as well as system access and changes.

Trigger Conditions

2.1. Test creation/modification events.
2.2. Candidate logins and exam attempts.
2.3. Grading completion/submission.
2.4. Access or change to test data.
2.5. Communications dispatches (e.g., score notifications).
2.6. Periodic snapshots (e.g., daily/weekly/monthly).
2.7. Regulator or internal compliance request.
2.8. Automated flagging of unusual system actions.

Platform Variants

3.1. AWS CloudTrail
- Feature: Logging API calls/events.
- Sample Configuration: Automate capturing events related to test data stored in S3.

3.2. Microsoft Power Automate
- Feature: Flow triggers for SharePoint or OneDrive actions.
- Sample Configuration: Automate audit logs whenever a test document is accessed or changed.

3.3. Box
- Feature: Automated Activity Log export API.
- Sample Configuration: Schedule automated exports of activity logs related to assessment files.

3.4. Google Workspace
- Feature: Drive Audit log (Reports API).
- Sample Configuration: Automate pulling logs when test docs are viewed/edited.

3.5. ServiceNow
- Feature: Automate audit log collection via Table API.
- Sample Configuration: Capture automatable user actions and data changes.

3.6. Atlassian Jira
- Feature: Webhook triggers on ticket events.
- Sample Configuration: Automate archiving of compliance-flagged assessment issues.

3.7. Dropbox
- Feature: Event Logs API for file operations.
- Sample Configuration: Automate alerts and logs for test file accesses.

3.8. Slack
- Feature: Audit Logs API.
- Sample Configuration: Track automated administrative actions related to test channels.

3.9. Salesforce
- Feature: Field Audit Trail and Change Data Capture API.
- Sample Configuration: Automatedly record and archive all changes related to learner records.

3.10. Asana
- Feature: Webhooks for task changes.
- Sample Configuration: Automate history creation for any compliance-related step.

3.11. Zapier
- Feature: Automator triggers for audit-related events.
- Sample Configuration: Connect event sources and automate pushing logs to archive.

3.12. Trello
- Feature: Power-Ups and API for activity log export.
- Sample Configuration: Automate periodic extraction of compliance-relevant actions.

3.13. GitHub
- Feature: Audit log API.
- Sample Configuration: Automate archiving of assessment code changes or grading script updates.

3.14. Okta
- Feature: System Log API for authentication events.
- Sample Configuration: Automate user access logs capture for test platforms.

3.15. DocuSign
- Feature: EnvelopeAuditEvents API.
- Sample Configuration: Automate archiving every signature event on assessment compliance docs.

3.16. Azure Monitor
- Feature: Activity log stream to storage.
- Sample Configuration: Automate capturing platform-wide compliance events.

3.17. Google Cloud Logging
- Feature: Log sinks and export API.
- Sample Configuration: Automate test-related event logs to BigQuery for audit retention.

3.18. Smartsheet
- Feature: Event reporting automation.
- Sample Configuration: Automated logs on test scheduling or result communication.

3.19. HubSpot
- Feature: Workflow event logs export API.
- Sample Configuration: Automate activity capture for candidate communications.

3.20. Zendesk
- Feature: Audit logging via Support API.
- Sample Configuration: Automate archiving of ticket access and modification events.

3.21. BambooHR
- Feature: Automate export of employee/system event logs via API.
- Sample Configuration: Automate compliance logs for proctor and grading staff actions.

3.22. Freshdesk
- Feature: API for ticket and event audit.
- Sample Configuration: Automate compliance logs for support interactions related to assessments.

3.23. OneLogin
- Feature: Event API for centralized user activity.
- Sample Configuration: Automate access and audit trail archives for test platforms.

3.24. Monday.com
- Feature: Activity log API.
- Sample Configuration: Automate compliance event archiving from project boards linked to testing.

3.25. Proofpoint
- Feature: DLP Events export API.
- Sample Configuration: Automate archiving of outbound/inbound communications regarding test content.

Benefits

4.1. Achieves fully automatable regulatory and standards compliance documentation.
4.2. Automates transparent, untamperable records that withstand audits.
4.3. Automating logs allows real-time compliance alerts and instant archiving.
4.4. Significantly reduces manual work and human error in compliance reporting.
4.5. Streamlines the ability to investigate incidents, disputes, or irregularities.
4.6. Automation supports scalability, especially during peak testing periods.