Digital signature collection for policies/waivers

Purpose

1.1. Automate digital signature collection for lodging policies and waivers, ensuring streamlined, compliant, and trackable document signing for accommodation guests.
1.2. Automates workflow from guest booking through document distribution, electronic singing, audit tracking, notifications, and record archiving, reducing manual oversight.
1.3. Ensures automated compliance documentation for recreation-focused lodging providers, maintaining legal readiness and traceability.

Trigger Conditions

2.1. Automated trigger on new booking reservation creation.
2.2. Automatedly triggered when a guest checks in or before access to certain amenities.
2.3. Triggered via scheduled reminders for unreturned signatures.
2.4. Automation upon staff update of policy documents.

Platform Variants

3.1. DocuSign API
• Feature/Setting: "Envelopes: Create and Send"; configure envelope creation for policy PDFs and recipient email via API.

3.2. Adobe Acrobat Sign API
• Feature/Setting: "Agreements: POST /agreements"; automate agreement creation and recipient validation.

3.3. HelloSign (Dropbox Sign) API
• Feature/Setting: "Signature Request: send_signature_request"; automated signature request for lodging waivers.

3.4. PandaDoc API
• Feature/Setting: "Document Send: POST /documents/send"; automate sending waiver templates to guest emails.

3.5. SignNow API
• Feature/Setting: "Create Invite to Sign Document"; automate with guest personalization.

3.6. OneSpan Sign API
• Feature/Setting: "Package Creation: POST /packages"; automate signing package per reservation.

3.7. RightSignature API
• Feature/Setting: "Send Document for Signature"; automate document dispatch directly from PMS.

3.8. SignEasy API
• Feature/Setting: "Send for Signature"; automate using booking data for recipient mapping.

3.9. SignRequest API
• Feature/Setting: "Create SignRequest"; automate request and track completion in CRM.

3.10. Formstack Sign API
• Feature/Setting: "Send Document for Signing"; automate upload and dispatch of compliance forms.

3.11. Sertifi API
• Feature/Setting: "Send Envelope"; automate API push of policies to guests.

3.12. Zoho Sign API
• Feature/Setting: "Create and Send Document"; automate using templates tied to check-in.

3.13. eversign API
• Feature/Setting: "Create Document"; automate signature workflow per reservation instance.

3.14. Signable API
• Feature/Setting: "Send Document"; automate and monitor signing states.

3.15. AssureSign API
• Feature/Setting: "Envelopes: POST"; automate envelope delivery via centralized guest data.

3.16. eSign Genie API
• Feature/Setting: "Send Document for Signature"; automate based on group occupancy.

3.17. KeepSolid Sign API
• Feature/Setting: "Send Document"; automate triggering through property management system (PMS).

3.18. Signicat API
• Feature/Setting: "Initiate Signature Workflow"; automate using guest identity verification.

3.19. Yousign API
• Feature/Setting: "Create Procedure"; automate entire guest signing journey.

3.20. Concord API
• Feature/Setting: "Create Agreement"; automate digital waiver creation upon booking event.

3.21. Foxit eSign API
• Feature/Setting: "Send Envelope"; automate multi-party policy signatures.

3.22. Nitro Sign API
• Feature/Setting: "Send Document for Signature"; automate initiation from booking confirmation.

Benefits

4.1. Automates administrative workload, saving staff time in compliance and guest documentation.
4.2. Ensures automated traceable audit trails, improving legal protection for lodging operations.
4.3. Reduces manual errors, automating consistent collection of all required digital signatures.
4.4. Delivers automated guest convenience with seamless digital workflow and reminders.
4.5. Digitally archives signed documents automatically, supporting data security and retrieval.
4.6. Automating policy and waiver collection enhances operational scalability for recreation lodging businesses.