Compliance & Health/SafetyPurpose
1.2. Systematic checks, documentation, alerts, and audits for hygiene, temperature, food storage, staff compliance, and traceability.
1.3. Ensure real-time evidence for regulatory inspections using integrated digital logs and automated report generation.
1.4. Minimize manual errors, accelerate crisis response, and maintain continuous food safety readiness.
Trigger Conditions
2.2. Input of new inventory or food prep batches.
2.3. Anomaly detection from IoT sensors (e.g., temperature above threshold).
2.4. Manual incident/non-compliance report by staff.
2.5. Receipt of audit reminders from authorities.
2.6. Supplier delivery events.
Platform Variants
• Function: Trigger real-time SMS alerts for compliance breaches.
• Setting: Configure Twilio Messaging API with staff contact group.
3.2. SendGrid
• Function: Scheduled email digests of HACCP logs or violations.
• Setting: Configure Email API; attach report PDF via dynamic templates.
3.3. Zapier
• Function: Orchestrate multi-app workflow between inventory, compliance, and inspection tools.
• Setting: Workflow triggers from Google Sheets row change (log input) to Slack alert.
3.4. Slack
• Function: Instant staff notifications and compliance checklists.
• Setting: Incoming WebHooks; channel '#food-safety'.
3.5. Google Sheets
• Function: Log inspection results and sensor data; trigger workflows on data changes.
• Setting: Script auto-save plus API triggers on specific column change.
3.6. Airtable
• Function: Centralize HACCP logs and attach scanned documents/photos.
• Setting: Configure base with custom fields for compliance parameters.
3.7. AWS IoT Core
• Function: Integrate real-time temperature/humidity sensor feeds.
• Setting: Rules engine to publish message on threshold breach.
3.8. DocuSign
• Function: Electronic staff signatures for food safety logs.
• Setting: Template for digital sign-off, auto archive to cloud.
3.9. Microsoft Teams
• Function: Alerts and daily compliance summaries to management group.
• Setting: Incoming Webhook for compliance bot messages.
3.10. Trello
• Function: Visual Kanban for HACCP task status and escalations.
• Setting: API to auto-create ‘Hazard’ cards from incident triggers.
3.11. Google Drive
• Function: Store compliance documentation and photo evidence.
• Setting: Automated folder creation and file upload on event.
3.12. Monday.com
• Function: Track corrective actions with notification triggers.
• Setting: Custom board/automation for action item creation.
3.13. Salesforce
• Function: Log supplier compliance data and incident risk cases.
• Setting: Custom object for food safety; auto-feed via API.
3.14. Notion
• Function: Real-time documentation repository for compliance SOPs.
• Setting: API automation for content updates/alerts on changes.
3.15. Power Automate
• Function: Multi-step approvals and reminders in MS ecosystem.
• Setting: Trigger on data entry to request manager review.
3.16. Dropbox
• Function: Back up HACCP logs and incident photos.
• Setting: API upload on log completion event.
3.17. Asana
• Function: Assign follow-up tasks for non-compliance cases.
• Setting: API for project/section auto-populate.
3.18. QuickBooks
• Function: Cross-check batch waste data with inventory shrinkage for compliance.
• Setting: API sync with waste event logs.
3.19. Zoho Creator
• Function: Build custom forms for incident reporting.
• Setting: API event triggers for HACCP breaches.
3.20. Jotform
• Function: Digital checklists or audit forms for mobile teams.
• Setting: Conditional Auto-Email feature for supervisor escalation.
Benefits
4.2. Ensures complete, timely, accessible documentation for audits.
4.3. Enables proactive intervention, minimizing health risk and liability.
4.4. Provides real-time analytics for continuous food safety culture.
4.5. Drives accountability across teams and shifts.