E-signature workflow for compliance forms

Purpose

1. Automate requesting, capturing, tracking, and archiving digital signatures for compliance forms mandated by food safety and hygiene regulations in Alsatian restaurants.

2. Ensure each employee signs updated compliance and hygiene documents, maintaining legally recognized records.

3. Streamline multi-step workflows for new hires, recurring training, and government-required updates.

Trigger Conditions

1. A new compliance/hygiene form is issued or updated.

2. Employee onboarding event in HRMS.

3. Scheduled annual/quarterly compliance re-certification date approaches.

4. Manual trigger by compliance or hygiene officer.

Platform Variants

1. DocuSign

• API: Envelopes: create, send, retrieve signed forms.
  
• Sample: Configure webhook for completed envelope.
  

2. Adobe Acrobat Sign

• API: agreements.send, agreements.get.
  
• Sample: Route completed forms to compliance record storage.
  

3. HelloSign (Dropbox Sign)

• API: signature_request_send, signature_request_files.
  
• Sample: Email template for compliance forms with signature field.
  

4. SignNow

• API: createDocument, inviteToSign.
  
• Sample: Collect sequential signatures from staff list.
  

5. PandaDoc

• API: create_document, send_document.
  
• Sample: Trigger workflow on HR onboarding webhook.
  

6. OneSpan Sign

• API: Packages:create, send, get.
  
• Sample: Callback on all signature completions.
  

7. Signable

• API: SendDocument, DocumentCompleted.
  
• Sample: Auto-remind staff to sign before due date.
  

8. RightSignature

• API: send_document, document_status.
  
• Sample: Notify HR on completion of all new hire documents.
  

9. Sertifi

• API: send_agreement, get_status.
  
• Sample: Archive PDFs to secure server.
  

10. Eversign

• API: document.create, document.download.
  
• Sample: Compliance policy auto-filled for each location.
  

11. SignRequest

• API: signature_request.send, signature_request.status.
  
• Sample: Monitor outstanding signatures via dashboard.
  

12. Zoho Sign

• API: create_document, get_document.
  
• Sample: Integrate with Zoho People onboarding.
  

13. Scrive

• API: create, send, receive_completed.
  
• Sample: Alert compliance admin on unsigned forms.
  

14. Yousign

• API: procedure.create, procedure.follow.
  
• Sample: Batch invite annual compliance group.
  

15. GetAccept

• API: create_document, send_document.
  
• Sample: Store data for monthly compliance audits.
  

16. SignEasy

• API: send_document, document_status.
  
• Sample: Mobile notification for kitchen manager.
  

17. Signwell

• API: send_document, document_audit_trail.
  
• Sample: Generate audit logs for inspection.
  

18. AssureSign

• API: envelope_create, envelope_status.
  
• Sample: Alert owner for late or missing signatures.
  

19. DottedSign

• API: create_task, sign_task.
  
• Sample: Assign forms to rotating staff list.
  

20. Foxit eSign

• API: create_document, get_signed_document.
  
• Sample: Store compliance certificates in cloud folder.
  

Benefits

1. Reduces manual paperwork, automates digital storage.

2. Provides compliance tracking and reporting for audits.

3. Minimizes late/missing signatures with automated reminders.

4. Enhances legal validity and traceability of compliance actions.

5. Speeds up onboarding and routine certification for staff.