Compliance & Hygiene ManagementPurpose
1.2. Deliver timely reminders for mandatory tasks (e.g. cleaning grease traps, servicing refrigerators) to meet food safety standards.
1.3. Centralize maintenance history for audits and reduce risks of oversight, fines, or service disruption.
1.4. Support staff accountability and seamless shift handover via digital trail and escalated alerting.
Trigger Conditions
2.2. Sensor input (e.g., temperature, usage hours, error codes).
2.3. Manual initiation (staff-logged issues, sudden malfunctions).
2.4. Compliance deadlines from external agencies or regulations.
Platform Variants
• Feature/Setting: Messaging Service — configure SMS reminders to specified staff for routine maintenance dates.
3.2. SendGrid
• Feature/Setting: Scheduled Email API — dispatch email reminders and logging confirmations to managers.
3.3. Slack
• Feature/Setting: Incoming Webhooks — post real-time notifications to dedicated compliance/hygiene channels.
3.4. Microsoft Teams
• Feature/Setting: Scheduled Messages via Graph API — schedule and send direct reminders or create recurring tasks.
3.5. Google Calendar
• Feature/Setting: Events API — create recurring calendar events and reminders for each maintenance task.
3.6. Outlook Calendar
• Feature/Setting: Calendar API — log maintenance as calendar items and trigger reminder emails.
3.7. Monday.com
• Feature/Setting: Automation recipes — auto-create tasks/boards per equipment, notify via email/SMS integration.
3.8. Trello
• Feature/Setting: Card creation webhook — auto-create cards for each scheduled maintenance with checklist items.
3.9. Asana
• Feature/Setting: Tasks API — generate maintenance tasks with due dates and assign to staff.
3.10. Jira
• Feature/Setting: Automation Rules — open tickets for each maintenance cycle, trigger alerts or escalations.
3.11. Zapier
• Feature/Setting: Scheduled Zaps — orchestrate timed workflows between calendars, messaging, and logs.
3.12. Notion
• Feature/Setting: Database reminder — create recurring entries in maintenance log, push notifications.
3.13. Airtable
• Feature/Setting: Automation triggers — log completion/status, send reminder emails for pending tasks.
3.14. ServiceNow
• Feature/Setting: Workflow Designer — define maintenance processes, auto-assign tickets, and manage escalations.
3.15. Salesforce
• Feature/Setting: Process Builder — create recurring service cases and reminders for compliance assets.
3.16. Zoho Creator
• Feature/Setting: Scheduled Workflows — periodic task generation and push notifications to responsible personnel.
3.17. HubSpot
• Feature/Setting: Workflow automation — send scheduled maintenance notifications to internal teams.
3.18. PagerDuty
• Feature/Setting: Scheduled alerts — escalate overdue maintenance as incidents for management review.
3.19. Google Sheets
• Feature/Setting: App Script — auto-generate log entries and email reminders based on trigger frequencies.
3.20. IFTTT
• Feature/Setting: Applet triggers — connect calendar, SMS, and emails for maintenance reminders.
3.21. Microsoft Power Automate
• Feature/Setting: Scheduled flows — integrate between calendars, Teams, email, and third-party logs.
3.22. Freshservice
• Feature/Setting: Asset Management — schedule maintenance tasks and auto-notify through built-in workflows.
3.23. Smartsheet
• Feature/Setting: Automated workflows — recurring rows/tasks for equipment maintenance cycles.
Benefits
4.2. Ensures tamper-proof digital logs for audits and regulatory compliance.
4.3. Improves staff accountability by tracking task completion and escalation.
4.4. Minimizes downtime by identifying at-risk equipment early.
4.5. Supports seamless compliance with government and internal hygiene standards.
4.6. Streamlines communication between front- and back-of-house teams.