Compliance training completion tracking and reminders

Purpose

1.1. Ensure all aeronautical engineers meet mandatory compliance training deadlines for regulatory, safety, and quality standards.
1.2. Automate tracking of course assignments, monitor module completion, and alert individuals and managers of pending or overdue training.
1.3. Reduce manual oversight, aggregate data for audits, and maintain ongoing regulatory, ISO, and aviation industry compliance.

Trigger Conditions

2.1. New training session assigned to an engineer.
2.2. Incomplete trainings detected 14, 7, and 1 day(s) prior to deadline.
2.3. Completion status updated or non-completion past deadline detected.
2.4. Monthly compliance report generation.

Platform Variants

3.1. Microsoft Teams
• Feature: Teams Bot notification; configure API to post reminders to designated channels/users.
3.2. Slack
• Feature: chat.postMessage API; send DM or channel reminders based on completion status webhook.
3.3. Gmail
• Feature: Gmail API send; auto-email overdue notifications to engineers and CC managers.
3.4. Outlook 365
• Feature: Send mail API; automate scheduled reminders and calendar invites for training deadlines.
3.5. Twilio SMS
• Feature: Messages API; dispatch SMS reminders to personal/company mobile devices.
3.6. SendGrid
• Feature: Mail Send API; design email templates for multi-stage compliance reminders.
3.7. Zoho People
• Feature: Training module webhook; trigger API calls upon new assignments or overdue records.
3.8. SAP SuccessFactors
• Feature: LMS OData API; retrieve training status and trigger reminder workflow creation.
3.9. Workday
• Feature: Workday REST API; extract certification/training status and email workflow setup.
3.10. BambooHR
• Feature: Training Tracking API/Webhook; automate alerts for expiring/incomplete trainings.
3.11. Salesforce
• Feature: Process Builder; invoke workflow to notify staff and log compliance activities.
3.12. Jira Service Management
• Feature: Automation rule; raise ticket when overdue compliance is detected for escalation.
3.13. Asana
• Feature: Task creation API; generate and assign task for overdue training completion.
3.14. Trello
• Feature: Card automation; move user card to 'At Risk' on incomplete compliance.
3.15. HubSpot
• Feature: Workflow automation; trigger compliance email/reminder from the contact record.
3.16. Google Calendar
• Feature: Calendar event creation API; auto-block training time and send invites as reminders.
3.17. Okta
• Feature: Lifecycle Hooks API; prompt compliance task before account changes or deactivation.
3.18. SAP Ariba
• Feature: Integration; initiate supplier compliance requests and reminders via Ariba API.
3.19. Microsoft Power Automate
• Feature: Flow trigger for recurring reminders and status checks via connectors.
3.20. DocuSign
• Feature: Signature workflow; ensure reading/completion/signed-off compliance for digital manuals.

Benefits

4.1. Reduces manual tracking errors and ensures no compliance deadlines are missed.
4.2. Increases audit readiness with real-time logs on training status.
4.3. Improves response time to compliance gaps and supports regulatory inspections.
4.4. Enhances employee accountability through multi-channel prompt delivery.
4.5. Scalable for future compliance requirements and new training modules.