Automated supplier compliance checks

Purpose

1. Ensure supplier compliance with corporate, industry and legal standards for aluminum window procurement.

2. Automate regular and event-driven audits of supplier documentation, certifications, and regulatory alignment.

3. Trigger immediate workflows for non-compliance alerts, document requests, and escalation procedures.

4. Minimize human error, accelerate supplier vetting, and maintain a centralized compliance audit trail.

5. Integrate multiple data sources and internal systems for cross-checking supplier validity and real-time verification.

Trigger Conditions

1. New supplier onboarding or qualification request submitted.

2. Expiration or renewal alert for supplier certifications (ISO, LEED, etc.).

3. Scheduled quarterly/semi-annual compliance reviews.

4. Manual escalation (compliance officer flag or audit request).

5. Regulatory update relevant to Building Materials/Aluminum Windows.

Platform Variants

1. Microsoft Power Automate

- Feature: “When a new item is added” trigger for SharePoint supplier records.
- Configuration: Link SharePoint to automated Outlook notifications for expired docs.

2. Zapier

- Feature: “New Record in Airtable” or “Date-based scheduler.”
- Configuration: Airtable supplier table triggers Gmail task to request new certificates.

3. Salesforce Flow

- Feature: Scheduled Flow triggers on supplier custom object fields.
- Configuration: Flow scans compliance fields; if incomplete, auto-creates Chatter alert.

4. ServiceNow

- Feature: Scheduled Compliance Check Workflow.
- Configuration: Weekly scan of supplier database generates tasks for compliance review.

5. DocuSign

- Feature: Envelope Completion Webhook.
- Configuration: Completed supplier agreements automatically update compliance logs.

6. Twilio SendGrid

- Feature: API trigger to send compliance documentation requests.
- Configuration: Automated emails when certification expiry date approaches.

7. AWS Lambda

- Feature: Event-Driven Compliance Check script.
- Configuration: Lambda parses uploaded supplier documents for schema validation.

8. Google Workspace Apps Script

- Feature: Trigger on updated Google Sheets row.
- Configuration: Checks status; sends auto-email if expiring or missing compliance.

9. Slack

- Feature: Incoming Webhook triggered by compliance status update.
- Configuration: Auto-post in compliance channel for review failure/escalation.

10. Monday.com

- Feature: Automation on status column change.
- Configuration: Supplier's compliance status "At Risk" triggers review subitem.

11. Oracle Cloud ERP

- Feature: Cloud workflow for Supplier Qualification BPM rules.
- Configuration: Automatic reassessment if qualification data changes.

12. SAP Ariba

- Feature: Supplier Risk Integration API.
- Configuration: Triggers alerts and API calls when compliance score dips.

13. HubSpot

- Feature: Workflow automation on custom supplier properties.
- Configuration: If “Compliance Status” goes Red, email sent to procurement.

14. Google Cloud Functions

- Feature: HTTPS trigger invoked when new supplier entry added in Firestore.
- Configuration: Initiates compliance scanning pipeline.

15. JotForm

- Feature: Webhook on submission of supplier vetting forms.
- Configuration: Data pushed to compliance review system.

16. Smartsheet

- Feature: Automated workflows linked to supplier row changes.
- Configuration: Notify compliance stakeholders for overdue re-verifications.

17. OneDrive for Business

- Feature: File create/modify trigger in compliance folder.
- Configuration: Initiates Teams message to compliance group.

18. Asana

- Feature: Rule-based task assignment on compliance checklist update.
- Configuration: Task auto-assigned if step marked incomplete.

19. Box

- Feature: Metadata-based trigger for expiring compliance docs.
- Configuration: Launches retention alert workflow.

20. Freshservice

- Feature: Workflow Automator on supplier tickets.
- Configuration: Creates incident for expired/compliant supplier records.

Benefits

1. Immediate detection and management of non-compliance risks.

2. Documented, auditable supplier compliance history.

3. Reduced manual labor and admin costs.

4. Acceleration of supplier onboarding and audit processes.

5. Maintains up-to-date alignment with fast-evolving building materials regulations.