Employee and student background check automation

Purpose

1.1. Automate the initiation, tracking, and documentation of employee and student background checks to ensure ongoing compliance with vocational training regulations.
1.2. Eliminate manual errors in background screening; document clearance results for audits and internal record-keeping.
1.3. Streamline candidate onboarding and satisfy apprenticeship program legalities and partnership standards.

Trigger Conditions

2.1. New candidate enrollment detected in the apprenticeship CRM.
2.2. Submission of employment application through web forms.
2.3. Scheduled compliance audit phase or annual re-screening requirements.
2.4. Manual background check request submitted by HR or compliance staff.

Platform Variants

3.1. Checkr
• API: POST /v1/candidates and POST /v1/reports – automate candidate creation and screen orders.
3.2. Sterling
• API: Create Candidate Profile endpoint – auto-trigger new profile and screening workflow.
3.3. HireRight
• Feature: Background Check Order API – auto-submit details from apprenticeship management software.
3.4. Onfido
• API: POST /applicants & /checks – initiate ID verification and background screening.
3.5. GoodHire
• Feature: REST API endpoint for New Check Creation – feed candidate data for processing.
3.6. First Advantage
• Feature: Background Screening API – auto-trigger investigations on candidate onboarding events.
3.7. Accio Data
• API: Integrate with New Applicant endpoint and Report Delivery webhook.
3.8. Certn
• Feature: Background Check API – configure automatic job candidate screening call.
3.9. AuthBridge
• Service: Background Verification API – automatically provision check via their REST endpoint.
3.10. Veremark
• Feature: Schedule background check API request when apprentice onboard event detected.
3.11. Truework
• API: POST /requests – auto-verify employment details for candidate record.
3.12. SpringVerify
• Endpoint: POST /api/v1/checks – send payload with candidate details for automatic processing.
3.13. Experian
• Feature: Employment Screening API – trigger screening using HR enrollment triggers.
3.14. TalentLyft
• Integration: Automated workflow from new applicant creation to background check API.
3.15. SAP SuccessFactors
• Connector: Workflow rule to invoke third-party background check partner integration.
3.16. Workday
• Studio Integration: Launch background check task via workflow automation step.
3.17. Greenhouse
• Webhook & API: Candidate stage change → API call to screening partner.
3.18. BambooHR
• Feature: Automated Action → Send candidate details via integration partner API.
3.19. Zoho People
• Workflow: Custom function to trigger background check via external service API.
3.20. iCIMS
• Plugin: Screening Partner Integration – configuration for API-triggered requests on candidate event.

Benefits

4.1. Achieve full regulatory compliance and minimize audit risk.
4.2. Ensure secure, consistent vetting with audit trails.
4.3. Reduce HR/manual workload via auto-populated records and triggered alerts.
4.4. Accelerate onboarding and training program entry by eliminating wait times for checks.
4.5. Centralize and protect sensitive background check data through automated encryption and access controls.