Compliance training assignment and tracking

Purpose

 1.1 Automate compliance training assignment and tracking across all employees, including new hires, to ensure regulatory adherence.
 1.2 Automates reminders, assigns modules, records completions, escalates non-compliance, and delivers analytics, ensuring auditable compliance processes for building societies.
 1.3 Automates evidence collection of completions and training timelines for comprehensive auditing and reporting obligations.

Trigger Conditions

 2.1 Automatedly triggered by onboarding of new staff or annual/role-based compliance review schedules.
 2.2 Automates based on regulatory update notifications received from legal or compliance departments.
 2.3 Automates escalations when completion deadlines are missed or certificates expire.
 2.4 Automatedly triggered via API by HRIS employee lifecycle changes.

Platform Variants

 3.1 Workday
 • Function: Workday Learning API for automating training assignment and completion status polling.
 3.2 SAP SuccessFactors
 • Setting: Learning Management automation using OData services to automate enrolling users and tracking progress.
 3.3 Microsoft Teams
 • Setting: Adaptive Cards with Graph API for automated reminders and test submissions.
 3.4 Okta
 • Setting: Lifecycle Hooks API to automate enrolling users into compliance training on account creation.
 3.5 Oracle HCM Cloud
 • Setting: REST API automates learning assignments and completion data extraction.
 3.6 BambooHR
 • Setting: Webhooks automate detection of new hires for immediate training assignment.
 3.7 Salesforce
 • Feature: Process Builder automates assigning compliance modules using Apex and flows.
 3.8 Google Workspace
 • Feature: Apps Script for automating calendar invites and reminder emails to trainees.
 3.9 Slack
 • Setting: Workflow Builder automates assignment notifications and confirmations.
 3.10 ServiceNow
 • Feature: Flow Designer automates cases for compliance exceptions and overdue escalations.
 3.11 Zoom
 • Setting: Meeting SDK to automate scheduling compliance webinars and recording attendance.
 3.12 Moodle
 • Setting: REST API automates course assignment, completion data extraction, and reports.
 3.13 DocuSign
 • Feature: Envelopes API automates acknowledgment collection for compliance documents.
 3.14 Box
 • Setting: Events API automates proof-of-training document uploads and audit trail capture.
 3.15 TalentLMS
 • Setting: API automates user assignment, progress tracking, and certificate retrieval.
 3.16 Trello
 • Setting: Board Automation automates tracking overdue training via cards and lists.
 3.17 Zendesk
 • Feature: Automated tickets generated for compliance follow-ups and reminders.
 3.18 Power Automate (Microsoft)
 • Flow: Automates task flows for compliance reminders and reporting into central dashboard.
 3.19 Jira
 • Feature: Workflow automator assigns and escalates compliance-related tasks.
 3.20 Asana
 • Feature: Rule Automations automate compliance training tasks and follow-ups for staff.

Benefits

 4.1 Automates regulatory adherence, reduces risk, and ensures training deadlines are met.
 4.2 Streamlines compliance evidence collection for audits via automated logs and reports.
 4.3 Automator ensures rapid onboarding and ongoing compliance for all personnel.
 4.4 Cuts administrative friction and automates exception escalation and reporting.
 4.5 Automating assignment improves staff accountability and audit-readiness in building societies.