Automated notifications for regulatory changes

Purpose

1.1. Automate real-time notifications on regulatory changes affecting immigration detention centre operations.
1.2. Ensures compliance and rapid response automatedly across departments for audit readiness.
1.3. Automates the parsing, categorizing, and routing of new or updated legal and regulatory documentation.
1.4. Automates creation, attribution, log, and escalation workflows on regulation revisions.
1.5. Automates secure, timestamped records for audit trails and compliance demonstration.
1.6. Notifies stakeholders, policy-makers, compliance teams, and centre managers automatedly via chosen channels.
1.7. Automates follow-up reminders and action confirmations to meeting regulatory deadlines.

Trigger Conditions

2.1. Automated monitoring of government bulletins, regulatory feeds, and legal databases updates.
2.2. Scheduled polling or webhook events from regulatory authority API updates.
2.3. Automated file or email ingestion of regulatory circulars or gazette notices.
2.4. Detected keywords indicating regulatory amendments or deadlines automatedly.
2.5. Submission of new compliance obligations in a compliance management portal.

Platform Variants (configure automation for each as described)

3.1. Twilio SMS
• Feature/Setting: Automated SMS alert via Twilio Messages API; configure webhook to trigger message on update.
3.2. SendGrid
• Feature/Setting: Automate email broadcast on regulation entry using SendGrid Mail Send API.
3.3. Slack
• Feature/Setting: Automate posting to compliance channel with Slack Incoming Webhooks API on change.
3.4. Microsoft Teams
• Feature/Setting: Automate Teams notification using Microsoft Graph API: /chats/sendMessage configured to compliance chat.
3.5. PagerDuty
• Feature/Setting: Automate incident creation via PagerDuty Events API where urgent regulatory attention required.
3.6. ServiceNow
• Feature/Setting: Automate ServiceNow Incident table entry; configure REST API POST to /api/now/table/incident.
3.7. Jira
• Feature/Setting: Automate Jira ticket creation using Jira REST API /rest/api/3/issue for compliance tasks.
3.8. Asana
• Feature/Setting: Automate task assignment in compliance project via Asana Tasks API /tasks endpoint.
3.9. Monday.com
• Feature/Setting: Automate item and status update via Monday.com API v2 mutation on compliance board.
3.10. Notion
• Feature/Setting: Automate new page creation with summary of regulatory change via Notion API /pages.
3.11. DocuSign
• Feature/Setting: Automate signature workflow of compliance acknowledgments with DocuSign eSignature API.
3.12. Adobe Sign
• Feature/Setting: Automate routing documents for signature via Adobe Sign REST API /agreements.
3.13. SharePoint
• Feature/Setting: Automate addition of regulatory records in SharePoint Lists via Graph API.
3.14. G Suite (Google Workspace)
• Feature/Setting: Automate email and calendar reminders via Gmail API and Calendar Events API.
3.15. Trello
• Feature/Setting: Automate card creation on regulatory board using Trello REST API /cards.
3.16. Salesforce
• Feature/Setting: Automate creating Compliance Case object via Salesforce REST API /services/data/vXX.0/sobjects/Case/.
3.17. Hubspot
• Feature/Setting: Automate compliance notification emails through Hubspot Email API /email/public/v1/singleEmail/send.
3.18. Zendesk
• Feature/Setting: Automate ticket creation for compliance queries via Zendesk Tickets API /api/v2/tickets.json.
3.19. AWS SNS
• Feature/Setting: Automate push notifications to subscribed endpoints via SNS Publish API.
3.20. Microsoft Power Automate
• Feature/Setting: Automate cross-system workflow using triggers from regulatory feeds, actions to notify.
3.21. Okta
• Feature/Setting: Automate regulatory change-related access reviews via Okta Events /api/v1/events.
3.22. Workplace by Meta
• Feature/Setting: Automate announcement posts to compliance group via Graph API /group/feed.
3.23. Freshservice
• Feature/Setting: Automate compliance ticket using Freshservice API /api/v2/tickets.
3.24. Zoom
• Feature/Setting: Automate scheduling compliance webinars via Zoom Meetings API /users/{userId}/meetings.
3.25. Intercom
• Feature/Setting: Automate push message for regulatory change to compliance segment via Intercom Messages API.

Benefits

4.1. Automates immediate dissemination of compliance-critical notifications across platforms.
4.2. Reduces manual tracking, automating acknowledgement and escalation.
4.3. Ensures real-time, automated regulatory awareness reducing risk of non-compliance.
4.4. Automates consistent audit trails and documentation.
4.5. Facilitates automated reminders and closure confirmation, eliminating oversight.
4.6. Accelerates internal compliance workflows, automatedly aligning all stakeholders.
4.7. Scales automatedly as scope of regulatory touch points grows, with minimal manual effort.