Purpose
1.1. Ensure an immutable, time-stamped digital log is created for each identity registration or update at an Aadhaar center.
1.2. Capture operator details, timestamp, action type, data fields modified, geo-location, and device ID for each event.
1.3. Provide full traceability for compliance audits, fraud prevention, and process improvement.
1.4. Enable real-time access to audit logs for authorized government or supervisory bodies.
1.5. Facilitate secure retention, search, and export of historical records for regulatory purposes.
Trigger Conditions
2.1. Completion of any Aadhaar registration form submission.
2.2. Update or correction of existing Aadhaar data.
2.3. Operator login or logout event.
2.4. Data export, report generation, or system configuration change.
Platform variants
1. Salesforce
• Feature/Setting: Platform Events & Change Data Capture – Configure objects to publish registration/update changes using triggers and flows.
2. Microsoft Power Automate
• Feature/Setting: SharePoint list 'AuditTrail', Trigger: "When an item is created/modified" – Log event details to a secure list.
3. AWS CloudTrail
• Feature/Setting: "Data Events" logging – Track API invocations and write events to S3 for audit review.
4. ServiceNow
• Feature/Setting: Business Rules – Set up after-insert/update rules on user records to push detailed logs into the audit table.
5. Google Sheets (via Apps Script)
• Feature/Setting: OnFormSubmit & onEdit triggers – Log event rows with timestamps and User Email.
6. MongoDB Atlas Triggers
• Feature/Setting: Database Change Streams – Listen to insert/update operations and log metadata.
7. Azure Logic Apps
• Feature/Setting: Blob Storage Logging – Trigger on event, append to audit logs in an immutable container.
8. Okta
• Feature/Setting: System Log API – Configure event hooks to push registration/update activity into compliance tools.
9. Elastic Stack (ELK)
• Feature/Setting: Filebeat or Logstash – Capture and index application logs for full-text audit search.
10. Splunk
• Feature/Setting: HTTP Event Collector (HEC) – Send audit event payloads to Splunk for dashboarding.
11. SAP Cloud Platform
• Feature/Setting: Audit Log Service – Configure user data changes to generate audit records.
12. Zoho Creator
• Feature/Setting: Workflow – On form submit/update, append audit details to an "Audit Log" report.
13. Airtable
• Feature/Setting: Automations – "When a record is updated", create log record in linked audit table.
14. Freshdesk
• Feature/Setting: Webhooks on ticket update/user changes – Push event payload to secure log endpoint.
15. Zapier
• Feature/Setting: "Catch Hook" + Google Sheets/Database action – Receive webhook and create time-stamped entry.
16. IBM Cloud Functions
• Feature/Setting: Action Triggers – Fire function on data change and write to Cloudant audit log.
17. Oracle Autonomous Database
• Feature/Setting: Database Auditing – Enable BEFORE INSERT/UPDATE triggers to populate audit tables.
18. DocuSign
• Feature/Setting: Connect Event Notification – Forward envelope completion and update events to audit endpoint.
19. HubSpot
• Feature/Setting: Custom Workflow Webhooks – On contact update, send event data to logging service.
20. Slack
• Feature/Setting: Incoming Webhook – Post real-time audit trail notifications to secured compliance channel.
21. Jira
• Feature/Setting: Automation – On issue field update, log change details to compliance project.
22. Trello
• Feature/Setting: Power-Up ‘Card Aging’/Activity – Log movements or edits of cards containing identity data.
Benefits
4.1. Ensures absolute accountability for all Aadhaar operations and modifications.
4.2. Reduces audit preparation time by providing an always-on chronological log.
4.3. Increases trust with regulators via tamper-evident compliance data.
4.4. Assists in rapid incident response or dispute resolution by tracking full operator activity context.
4.5. Minimizes fraud or errors by deterring improper action through visible monitoring.
Compliance & Reporting